Senior Document Controller & EDMS Lead

Zutari; Pretoria; On-site; ZAR 650,000 - 950,000; Full time

Job summary

Zutari in Pretoria (Tshwane) seeks an experienced Senior Document Controller to lead and mentor the project document control team. You will manage EDMS platforms, maintain governance standards, and ensure secure storage and traceability of all project documentation.

Responsibilities include overseeing transmittals, audits, handover deliverables, and training. The role requires 8+ years in document control within engineering/construction and a willingness to work from Zutari’s Tshwane office with

Qualifications

• Minimum 8 years' experience in Document Control within an engineering, EPC, EPCM, mining, infrastructure or construction environment.
• Proven Senior/Lead Document Controller experience with mentoring and coordinating other Document Controllers.
• Advanced experience with multiple EDMS platforms, including Aconex, ProjectWise and/or Key360.
• Proficiency in Microsoft 365 applications (Excel, SharePoint, Teams, Word).
• Based in or willing to work from Zutari's Tshwane office, with occasional travel to project sites.
• Strong understanding of document control governance, workflows, transmittals, registers and project handover requirements.

Responsibilities

• Establish and administer project EDMS platforms, ensuring compliance with Zutari, client and project-specific document management requirements.
• Develop and maintain document control procedures, workflows, numbering systems, distribution matrices and governance standards.
• Control the registration, review, revision, approval, issue, storage and retrieval of all controlled project documentation and drawings.
• Manage transmittals, document workflows, registers and reporting, ensuring accurate status visibility for project teams and stakeholders.
• Provide user training, system support and guidance to project teams, clients, contractors and suppliers.
• Maintain complete audit trails, support internal and external audits, and ensure the integrity, security and traceability of project information.
• Coordinate project handover, close-out and archiving activities, including as-built documentation, data books and final deliverables.
• Lead and mentor Document Controllers while providing hands-on document control support across multidisciplinary engineering and capital projects.

Skills

EDMS platforms

Microsoft 365

Education

Document Control / Records Management qualification

Tools

Aconex

ProjectWise

Key360

Job description

Zutari in Pretoria (Tshwane) seeks an experienced Senior Document Controller to lead and mentor the project document control team. You will manage EDMS platforms, maintain governance standards, and ensure secure storage and traceability of all project documentation.

Responsibilities include overseeing transmittals, audits, handover deliverables, and training. The role requires 8+ years in document control within engineering/construction and a willingness to work from Zutari’s Tshwane office with