Junior to Intermediate Document Controller – Mining

Marvel Placement Consultant; Gauteng; On-site; ZAR 240,000 - 360,000; Full time

Job summary

Marvel Placement Consultants is seeking a diligent Document Controller to support project administration in a mining/engineering environment. You will maintain and improve project document control systems, manage document registers, track revisions, and distribute controlled documents to internal and external stakeholders.

Candidates should have 2–5 years' relevant experience, solid Microsoft Excel and Word skills, and practical knowledge of document management systems.

Qualifications

• 2–5 years' experience in document control or project administration.
• Relevant qualification in document control and related fields.
• Experience in mining, engineering, construction, EPCM or project environments.
• Strong MS Office skills, especially Excel and Word.
• Proficiency with document management systems and document registers.

Responsibilities

• Maintain and manage project document control systems and processes.
• Maintain accurate document registers and databases.
• Receive, register, distribute and track project documentation.
• Ensure documents are correctly named, numbered, filed and version-controlled.
• Manage revisions and ensure latest approved versions are available to stakeholders.
• Maintain electronic and hard-copy filing systems.
• Track submissions, reviews, approvals and outstanding documentation.
• Distribute controlled documents to internal and external stakeholders.
• Assist with audits, information retrieval and document control procedures.
• Provide administrative support to the project team and maintain project registers.
• Prepare meeting documentation and distribute minutes as required.

Skills

Document control

Microsoft Excel

Microsoft Word

Document management

Version control

Stakeholder coordination

Office administration

Education

Relevant qualification in Documents control / Project administration / Business Admin / Office Admin / Project management

Tools

Document management systems

Project management systems

Job description

Minimum Requirements:

• Relevant qualification in Document Control, Project Administration, Business Administration, Office Administration, Project Management or a related field.
• Approximately 2–5 years' experience in Document Control, Project Administration or a similar project support role.
• Previous experience within the mining, engineering, construction, EPCM or project environment.
• Practical experience in document control and document management.
• Strong understanding of document registers, version control, document distribution and filing procedures.
• Experience managing technical and project documentation.
• Strong Microsoft Office skills, particularly Excel and Word.
• Experience with document management systems or project management systems will be advantageous.
• Must be willing and able to work full-time from the client's offices in Bryanston, Johannesburg.

Roles & Responsibilities:

Document Control

• Maintain and manage project document control systems and processes.
• Maintain accurate document registers and databases.
• Receive, register, distribute and track project documentation.
• Ensure documents are correctly named, numbered, filed and version-controlled.
• Manage document revisions and ensure the latest approved versions are available to relevant stakeholders.
• Maintain electronic and hard-copy filing systems.
• Track document submissions, reviews, approvals and outstanding documentation.
• Distribute controlled documents to internal and external stakeholders.
• Ensure obsolete or superseded documents are appropriately archived.
• Assist with maintaining document control procedures in accordance with company and project requirements.
• Ensure project documentation is accurate, complete and readily accessible.
• Assist with document audits and information retrieval when required.

Project Documentation & Administration

• Provide administrative support to the project team as required.
• Assist with maintaining project registers, trackers and schedules.
• Maintain registers for correspondence, submissions, approvals, actions and deliverables.
• Assist with preparing and distributing project meeting documentation.
• Take and distribute meeting minutes where required.
• Maintain action registers and follow up on outstanding actions.
• Assist with general project correspondence and document-related queries.
• Support the Senior Document Controller with project administration requirements.

Reporting

• Assist with the preparation of weekly and monthly project reports.
• Compile and maintain information required for project reporting.
• Update project trackers and spreadsheets.
• Prepare document control status reports.
• Track outstanding submissions, approvals and deliverables.
• Provide accurate document control information to the project team and management.
• Assist with preparing presentations and management reports where required.

Contractor & Stakeholder Coordination

• Receive and manage documentation from contractors, consultants, suppliers and other project stakeholders.
• Ensure contractor and supplier documentation is submitted in the required format.
• Track outstanding documentation and follow up with relevant parties.
• Assist with document distribution to contractors and consultants.
• Maintain accurate records of project correspondence and submissions.
• Liaise professionally with internal and external stakeholders regarding documentation requirements.

Procurement & Project Support

• Assist with the administration of procurement-related documentation.
• Maintain records of purchase requisitions, purchase orders and supporting documentation.
• Assist with tracking procurement documentation and outstanding submissions.
• Maintain project records relating to contractors, suppliers and consultants.
• Assist the project team with general administrative and coordination requirements.

Compliance & Records Management

• Ensure project documentation complies with company and project requirements.
• Maintain accurate records for audit and management purposes.
• Ensure confidential and commercially sensitive information is appropriately managed.
• Assist with document archiving and project close-out activities.
• Maintain a structured and professional document management environment.

Closing Date:

Submissions for this vacancy will close on 10 October 2026, however, you will still have the opportunity to submit your CV for this position until 2 November2026.

PoPI Act:

Marvel Placement Consultants adhere to the provisions of the POPI Act (Act No. 4 of 2013: Protection of Personal Information Act, 2013). Section 9 of PoPI states that “Personal Information may only be processed if, given the purpose for which it is processed, it is adequate, relevant and not excessive.”