Project Controls

Zutari; Pretoria; Vor Ort; ZAR 650.000 - 950.000; Vollzeit

Zusammenfassung

Zutari in Pretoria (Tshwane) seeks an experienced Senior Document Controller to lead and mentor the project document control team. You will manage EDMS platforms, maintain governance standards, and ensure secure storage and traceability of all project documentation.

Responsibilities include overseeing transmittals, audits, handover deliverables, and training. The role requires 8+ years in document control within engineering/construction and a willingness to work from Zutari’s Tshwane office with

Qualifikationen

• Minimum 8 years' experience in Document Control within an engineering, EPC, EPCM, mining, infrastructure or construction environment.
• Proven Senior/Lead Document Controller experience with mentoring and coordinating other Document Controllers.
• Advanced experience with multiple EDMS platforms, including Aconex, ProjectWise and/or Key360.
• Proficiency in Microsoft 365 applications (Excel, SharePoint, Teams, Word).
• Based in or willing to work from Zutari's Tshwane office, with occasional travel to project sites.
• Strong understanding of document control governance, workflows, transmittals, registers and project handover requirements.

Aufgaben

• Establish and administer project EDMS platforms, ensuring compliance with Zutari, client and project-specific document management requirements.
• Develop and maintain document control procedures, workflows, numbering systems, distribution matrices and governance standards.
• Control the registration, review, revision, approval, issue, storage and retrieval of all controlled project documentation and drawings.
• Manage transmittals, document workflows, registers and reporting, ensuring accurate status visibility for project teams and stakeholders.
• Provide user training, system support and guidance to project teams, clients, contractors and suppliers.
• Maintain complete audit trails, support internal and external audits, and ensure the integrity, security and traceability of project information.
• Coordinate project handover, close-out and archiving activities, including as-built documentation, data books and final deliverables.
• Lead and mentor Document Controllers while providing hands-on document control support across multidisciplinary engineering and capital projects.

Kenntnisse

EDMS platforms

Microsoft 365

Ausbildung

Document Control / Records Management qualification

Tools

Aconex

ProjectWise

Key360

Jobbeschreibung

Description

Engineering is more than design and delivery at Zutari; it is the craft of shaping possibility.

As a leading buildings, infrastructure engineering, and advisory practice with over 90 years of heritage across Africa and the Middle East, we work across the full infrastructure lifecycle to deliver innovative, digitally enabled solutions. From bridges and dams to energy systems and smart infrastructure, our work connects communities and unlocks long-term value.

We are looking for technical minds who see beyond constraints and are driven to engineer solutions that matter, today and for generations to come.

Role Responsibilities

• Establish and administer project EDMS platforms, ensuring compliance with Zutari, client and project-specific document management requirements.
• Develop and maintain document control procedures, workflows, numbering systems, distribution matrices and governance standards.
• Control the registration, review, revision, approval, issue, storage and retrieval of all controlled project documentation and drawings.
• Manage transmittals, document workflows, registers and reporting, ensuring accurate status visibility for project teams and stakeholders.
• Provide user training, system support and guidance to project teams, clients, contractors and suppliers.
• Maintain complete audit trails, support internal and external audits, and ensure the integrity, security and traceability of project information.
• Coordinate project handover, close-out and archiving activities, including as-built documentation, data books and final deliverables.
• Lead and mentor Document Controllers while providing hands-on document control support across multidisciplinary engineering and capital projects.
• Relevant qualification in Document Control, Records Management, Information Management, Business Administration or a related field; or equivalent combination of qualifications and experience.
• Minimum 8 years' experience in Document Control within an engineering consulting, EPC, EPCM, mining, infrastructure or construction environment.
• Proven experience in a Senior or Lead Document Controller role, including mentoring and coordinating other Document Controllers.
• Advanced experience with multiple EDMS platforms, including Aconex, ProjectWise and/or Key360.
• Strong understanding of document control governance, workflows, transmittals, registers, audits and project handover requirements.
• Proficiency in Microsoft 365 applications, including Excel, SharePoint, Teams and Word.
• Working knowledge of quality management systems and document control best practices.
• Based in or willing to work from Zutari's Tshwane office, with occasional travel to project or client sites as required.

We believe that a diverse workforce is key to our business success. We seek the best people for our jobs based on their skills, qualifications, and experience. We embrace the principle of equal opportunity in employment, and we work towards eliminating all forms of unlawful discrimination in our employment practices. In support of diversity and the equal opportunity principle, preference will be given to individuals from designated groups within South Africa.