Financial Administrator

On Line Personnel; Gqeberha; On-site; ZAR 167,000 - 223,000; Full time

Job summary

On Line Personnel in Port Elizabeth is seeking a Financial Administrator / Analyst to manage debtors, billing and inventory reconciliations while analyzing Trial Balance data and supporting cost modelling.

You will work with the Financial Manager on monthly management accounts, cash book management, and KPI reporting; strong Excel and Google Workspace skills are essential, with immediate availability preferred.

Qualifications

• Minimum of Matric
• Tertiary qualification in Accounting, Finance or related field is highly advantageous
• Minimum of 2 to 3 years Pastel Accounting or Sage Evolution experience
• Advanced proficiency in MS Office (Excel) and Google Workspace
• Exceptional attention to detail, structured organisational discipline, analytical thinking and proactive problem-solving mindset
• Available to commence immediately or on short notice is highly preferable
• Good communication skills (written and verbal)

Responsibilities

• Debtors, Billing and Sales Order Management: verify customer account statuses, balances, and credit limits; process orders for up-to-date or settled accounts
• Capture daily orders across portals into Pastel/Sage; ensure invoicing and dispatch by warehouse
• Resolve billing, payment, and account queries; process credit notes and maintain audit logs
• Financial Analysis, Reporting and Controller Grooming: review Trial Balance data; generate costing spreadsheets for efficiencies
• Assist with monthly management accounts, cash book management, variations analysis, and budgeting
• Record sales targets vs actual on shared platforms; manage commission schedules and fuel card allocations
• Cash Control and Reconciliations: perform reconciliations across payment channels; track overdue accounts and assist with debt collection
• Inventory, Warehouse and Operational Sync: conduct stock counts; coordinate with warehouse on variances and logs
• Act as bridge between sales and warehouse; communicate ETAs and out-of-stock notices; assist with stock movements
• Maintain team-oriented attitude; assist with picking/packing when volumes require

Skills

Analytical thinking

Attention to detail

Communication skills

Problem-solving

Education

Matric

Tertiary qualification in Accounting/Finance

Tools

Pastel Accounting

Sage Evolution

MS Excel

Google Workspace

Job description

Financial Administrator job vacancy in Port Elizabeth.

If you are a Finance Administrator with an analytical brain and a hunger for leadership, this is your next logical career step.

We are looking for a Financial Administrator / Analyst who can seamlessly master the backend operations—debtors, billing, and inventory reconciliations—while keeping their eyes on the bigger picture. You will work closely with the Financial Manager, diving into Trial Balance analysis, cost modelling, and management accounting support.

Salary: R15 000 to R20 000 per month commensurate with qualification and experience.

Requirements:

• Minimum of Matric


• A Tertiary qualification in Accounting, Finance or a related field is highly advantageous


• Minimum of 2 to 3 years Pastel Accounting or Sage Evolution experience


• Advanced proficiency in MS Office (specifically Excel) and Google Workspace


• Exceptional attention to detail, structured organisational discipline, analytical thinking and proactive, problem-solving mindset


• Available to commence immediately or on short notice is highly preferable


• Good communication skills (written and verbal)

Key Performance Areas:

• Debtors, Billing and Sales Order Management:
  
  
  
  • Verify customer account statuses, outstanding balances, and credit limits to process sales orders exclusively for up-to-date or settled accounts
  
  
  • Capture daily orders across various portals into Pastel/Sage, ensuring paid orders are invoiced and dispatched by the warehouse team without delay
  
  
  • Professionally resolve client billing, payment, and account statement queries. Process Manager-approved credit notes and maintain a comprehensive audit log
  
  
  
  


• Financial Analysis, Reporting and Controller Grooming:
  
  
  
  • Review, update, and analyse Trial Balance data to support the final financial reporting process
  
  
  • Generate and interpret detailed post-Trial Balance costing spreadsheets to identify operational efficiencies
  
  
  • Assist the Financial Manager with the compilation of monthly management accounts, cash book management, variations analysis, and budgeting
  
  
  • Record sales targets versus actual metrics on shared platforms (CRM/Google Drive), and manage internal variables such as commission schedules and fuel card expense allocations
  
  
  
  


• Cash Control and Reconciliations:
  
  
  
  • Perform daily, weekly, and monthly reconciliations across all payment channels (EFT's, card transactions, and cash)
  
  
  • Track overdue accounts, manage daily banking receipts in tandem with the National Bookkeeper, and execute strict debt collection procedures
  
  
  
  


• Inventory, Warehouse and Operational Sync:
  
  
  
  • Conduct daily, weekly, and monthly physical stock counts, collaborating with the warehouse team on variance analysis and audit reconciliations
  
  
  • Act as the operational bridge between the sales team and the warehouse, communicating delivery ETAs, out-of-stock notices, and managing damaged/returned stock logs
  
  
  • Maintain a team-first attitude, assisting with physical warehouse picking and packing of inventory when operational volumes require it
  
  
  
  


• Reporting Line and Structure:
  
  
  
  • Reports directly to: Financial Manager
  
  
  • Performance Measurement: Subject to a bi-annual performance review focused on administrative precision, analytical progression, and the achievement of targeted financial KPI's