Finance & Customer Accounts Administrator

Time Personnel; Cape Town; On-site; ZAR 180,000 - 300,000; Full time

Job summary

Time Personnel in Cape Town seeks a Finance & Customer Accounts Administrator to manage invoicing, payments and account reconciliations. You will liaise with English and Afrikaans-speaking clients, support cost-effective transport planning and ensure accurate processing in Xero.

The role requires 3+ years in finance administration, strong attention to detail and the ability to work in a team in an office-based environment, Monday to Friday.

Qualifications

• Matric certificate required; tertiary qualification advantageous.
• Minimum 3 years' finance administration experience.
• 2–3 years’ experience in debtors and creditors.
• Highly proficient in Accounting and Microsoft Office.

Responsibilities

• Confirm supply of product at the various suppliers.
• Liaise with customers regarding daily fuel requirements and trends.
• Raise new customer accounts in Xero and other employer systems.
• Generate and issue proforma invoices for all cash orders.
• Follow up and confirm payment before issuing loading slips for cash orders.
• For credit orders, confirm customer has sufficient credit before processing.
• Arrange the most cost-effective transport for deliveries.
• Follow up on delivery documents and invoice orders timeously in Xero.
• Follow up on outstanding customer account payments.
• Provide daily and monthly reports as requested.

Skills

Accounting

Microsoft Office

Education

Matric Certificate

Relevant tertiary qualification

Tools

Xero

Job description

Finance & Customer Accounts Administrator required in Cape Town.

Do you thrive on precision, where every invoice reconciles, every payment is tracked, cost effective transport is optimised before it hits the bottom line?

Excellent track record with customer liaison in English and Afrikaans, our National Client based in Century City is looking for someone who treats accuracy as a discipline, not an afterthought.

An exciting opportunity to join a well-established, thriving and growing organisation, where you will play a key role in managing client expectations and ensuring a seamless experience from start to finish.

Requirements:

• Matric Certificate
• Relevant Tertiary Qualification – Advantageous
• Minimum of 3 years finance administration
• 2 – 3 years’ experience in debtors and creditors
• Highly proficient in Accounting & Microsoft Office
• Own transport
• Ability to work in a team environment
• Office based Monday – Friday 08:00 – 17:00

Duties and Responsibilities:

• Confirm supply of product at the various suppliers
• Liaise with customer regarding their daily fuel requirements as well as any deviation from normal order trends
• Raise new customer accounts on Xero, any other system provided by employer as well as supplier online portals
• Generate and issue proforma invoices for all cash orders
• Follow up and confirm payment from customer prior to issuing loading slips for cash orders
• For orders on credit, confirm customer has sufficient credit prior to processing orders
• Arrange the most cost-effective transport if customer requires product to be delivered
• Follow up on delivery documents and invoice all orders timeously in Xero or any other system provided by employer.
• Follow up on outstand customer account payments.
• Provide daily and monthly reports as requested by employee.
• Read statements and credit exposures and ensure all orders are paid and processed.