Conveyancing Secretary

Perfect Placement Recruitment; Gauteng; On-site; ZAR 212,000 - 223,000; Full time

Job summary

Perfect Placement Recruitment in Bedfordview (Johannesburg area) seeks a Conveyancing Secretary to manage files from instruction to registration. You will draft and process conveyancing docs for property transfers and deceased estates, and liaise with clients, banks, and lawyers to ensure timely completions.

Ideal candidates have 5+ years in conveyancing, strong MS Office and legal software skills, and the ability to thrive in a fast-paced environment with changing priorities.

Qualifications

• Residency in Johannesburg or East Rand is essential.
• Minimum 5 years transfers and deceased estates experience.
• Proven experience as a Conveyancing Secretary.
• Ability to work in a fast-paced environment and adapt to changing priorities.
• Proficiency in Microsoft Office and legal software.

Responsibilities

• Manage the full conveyancing process from instruction to registration, including opening, maintaining, and closing conveyancing files.
• Prepare, draft, and process all conveyancing documentation relating to property transfers and deceased estates.
• Liaise with clients, estate agents, banks, bond and cancellation attorneys, the Deeds Office, and other stakeholders.
• Attend to property transfers arising from deceased estates, ensuring all required documentation is complete and compliant.
• Request, monitor, and follow up on rates clearances, levy clearances, transfer duty receipts, and other documentation.
• Coordinate document signing, lodge transfer documents for registration, monitor progress through to registration, and attend to post-registration processes.
• Maintain accurate records, provide regular updates to clients and stakeholders, and ensure compliance with conveyancing procedures and legal requirements.

Skills

Excellent written and verbal comms

Fast-paced environment adaptability

Tools

Microsoft Office

Legal Software

Job description

Job Title: Conveyancing Secretary

Location: Bedfordview - Johannesburg

Salary: R19 000 - R20 000 CTC per month, plus overtime (optional)

Vacancy Type: Full-Time

Requirements

• Residency in Johannesburg or East Rand is essential.

• Minimum 5 years transfers and deceased estates experience.

• Proven experience working as a Conveyancing Secretary.

• Ability to work in a fast-paced environment and adapt to changing priorities.

• Proficiency in Microsoft Office and Legal Software

• Excellent written and verbal communication skills.

Duties

• Manage the full conveyancing process from instruction to registration, including opening, maintaining, and closing conveyancing files.

• Prepare, draft, and process all conveyancing documentation relating to property transfers and deceased estates.

• Liaise with clients, estate agents, banks, bond attorneys, cancellation attorneys, the Deeds Office, the Master of the High Court, executors, and other stakeholders.

• Attend to property transfers arising from deceased estates, ensuring all required documentation is complete and compliant.

• Request, monitor, and follow up on rates clearances, levy clearances, transfer duty receipts, compliance certificates, and other outstanding documentation.

• Coordinate document signing, lodge transfer documents for registration, monitor progress through to registration, and attend to all post-registration processes.

• Maintain accurate records, provide regular updates to clients and stakeholders, and ensure compliance with conveyancing procedures and legal requirements.

By submitting your information and application you hereby confirm

1. That you have no objection to us retaining your personal information in our database for future matching/ POPI Policy.

2. Due to the nature of the position, that we can do an ITC check if our client is interested in your CV.

3. That the information you have provided to us is true, correct, and up to date.

PLEASE NOTE

Correspondence will only be conducted with shortlisted candidates. Should you not hear from us within 30 days, please consider your application unsuccessful.