Conveyancing Secretary

Ashley Kruth; Johannesburg; On-site; ZAR 650,000 - 750,000; Full time

Job summary

A leading commercial law firm in Johannesburg seeks an experienced Conveyancing Secretary to join its Property team. You will support a conveyancing director and manage the full transfer process, from instruction to registration.

You will handle residential and commercial transfers, prepare files, liaise with banks and internal teams, draft documents, lodge registrations, and manage conveyancing finances. Matric and 6+ years’ experience are required.

Qualifications

• Matric is essential.
• A conveyancing secretary or paralegal qualification is advantageous.
• 6+ years’ experience as a conveyancing secretary.
• Strong MS Word and Microsoft Office skills.
• In-depth knowledge of conveyancing systems such as Lexis Convey, E4, Webconvey and Windeed.
• Basic knowledge of Aderant Expert accounting is advantageous.
• Experience with Investec, Nedbank and Standard Bank bonds is advantageous.

Responsibilities

• Handle residential and commercial property transfers.
• Prepare files accurately and to specification.
• Administer and organise the director’s conveyancing practice.
• Liaise with banks, municipalities, rates consultants, estate agents, the Deeds Office and internal teams.
• Draft, type and format legal documents and commercial agreements.
• Attend to lodgements and registrations of transfers, bond cancellations and bonds.
• Manage the finances related to conveyancing transactions.
• Handle FICA administration and follow up until all requirements are complete.

Skills

Conveyancing experience

MS Word

Typing fast

Attention to detail

Client management

Education

Matric

Conveyancing secretary/paralegal qualification

Tools

Lexis Convey

E4

Webconvey

Windeed

Aderant Expert

Job description

R 650000 - R 750000 Annually Cost To Company

Our client, a leading commercial law firm in Johannesburg, is looking for an experienced Conveyancing Secretary to join its Property team.

The role

You will support a conveyancing director and manage the full transfer process, from instruction to registration.

• Handle residential and commercial property transfers
• Prepare files accurately and to specification
• Administer and organise the director’s conveyancing practice
• Liaise with banks, municipalities, rates consultants, estate agents, the Deeds Office and internal teams
• Draft, type and format legal documents and commercial agreements
• Attend to lodgements and registrations of transfers, bond cancellations and bonds
• Manage the finances related to conveyancing transactions
• Handle FICA administration and follow up until all requirements are complete

What you need

• Matric (essential)
• A legal conveyancing secretary or paralegal qualification (advantageous)
• 6+ years’ experience as a conveyancing secretary
• Strong Microsoft Office skills, especially MS Word
• In-depth knowledge of conveyancing systems such as Lexis Convey, E4 (portal based), Webconvey and Windeed
• Basic knowledge of Aderant Expert (CMS) accounting (advantageous)
• Experience with Investec, Nedbank and Standard Bank bonds (advantageous)

The person we’re looking for

• Fast, accurate and detail-focused, with confident typing skills
• Able to work independently and under sustained pressure
• Proactive, organised and conscientious
• Reliable, punctual and honest, with a strong sense of responsibility
• Excellent communicator (written and verbal) with good people and client management skills
• A team player with strong time management who maintains confidentiality in all matters

Please note only shortlisted candidates will be contacted