Conveyancing Secretary

Manpower Group; Gauteng; On-site; ZAR 180,000 - 350,000; Full time

Job summary

ManpowerGroup Malta is seeking a detail‑driven conveyancing secretary/paralegal to support a conveyancing director and manage the full transfer process from instruction to registration.

You will handle residential and commercial property transfers, prepare files, liaise with banks and authorities, and draft legal documents while overseeing lodgements, registrations and related finances.

Qualifications

• Matric is essential and a conveyancing qualification is advantageous.
• 6+ years’ experience as a conveyancing secretary are required.
• Strong MS Office skills, especially MS Word.
• In-depth knowledge of conveyancing systems such as Lexis Convey, E4, Webconvey and Windeed.

Responsibilities

• Handle residential and commercial property transfers.
• Prepare files accurately and to specification.
• Administer and organise the director’s conveyancing practice.
• Liaise with banks, municipalities, rates consultants, estate agents, the Deeds Office and internal teams.
• Draft, type and format legal documents and commercial agreements.
• Attend to lodgements and registrations of transfers, bond cancellations and bonds.
• Manage the finances related to conveyancing transactions.
• Handle FICA administration and follow up until all requirements are complete.

Skills

MS Word

Conveyancing

Administrative skills

Attention to detail

Education

Matric (essential)

Conveyancing/Paralegal qualification

Tools

Lexis Convey

E4 (portal based)

Webconvey

Windeed

Aderant Expert

Investec

Nedbank

Standard Bank bonds

Job description

The role

You will support a conveyancing director and manage the full transfer process, from instruction to registration.

• Handle residential and commercial property transfers
• Prepare files accurately and to specification
• Administer and organise the director’s conveyancing practice
• Liaise with banks, municipalities, rates consultants, estate agents, the Deeds Office and internal teams
• Draft, type and format legal documents and commercial agreements
• Attend to lodgements and registrations of transfers, bond cancellations and bonds
• Manage the finances related to conveyancing transactions
• Handle FICA administration and follow up until all requirements are complete

What you need

• Matric (essential)
• A legal conveyancing secretary or paralegal qualification (advantageous)
• 6+ years’ experience as a conveyancing secretary
• Strong Microsoft Office skills, especially MS Word
• In-depth knowledge of conveyancing systems such as Lexis Convey, E4 (portal based), Webconvey and Windeed
• Basic knowledge of Aderant Expert (CMS) accounting (advantageous)
• Experience with Investec, Nedbank and Standard Bank bonds (advantageous)

The person we’re looking for

• Fast, accurate and detail-focused, with confident typing skills
• Able to work independently and under sustained pressure
• Proactive, organised and conscientious
• Reliable, punctual and honest, with a strong sense of responsibility
• Excellent communicator (written and verbal) with good people and client management skills
• A team player with strong time management who maintains confidentiality in all matters

Please note only shortlisted candidates will be contacted