Conveyancing Secretary

Manpower Sa (Pty) Ltd; Gauteng; On-site; ZAR 240,000 - 360,000; Full time

Job summary

Unknown law firm in Johannesburg seeks an experienced Conveyancing Secretary to support a conveyancing director and oversee the complete transfer process from instruction through to registration. You will manage file preparation, liaise with banks and Deeds Office, and handle lodgements and bond activities with accuracy and confidentiality.

The ideal candidate has a Matric and 6+ years in conveyancing, with solid MS Word and office software skills and familiarity with Lexis Convey, E4,

Qualifications

• Matric is essential.
• 6+ years' experience as a conveyancing secretary or similar role.
• Strong MS Word and Microsoft Office skills.
• Deep knowledge of conveyancing processes and related systems.
• Experience with banks and lenders in conveyancing transactions is advantageous.

Responsibilities

• Support conveyancing director and manage full transfer process from instruction to registration.
• Handle residential and commercial property transfers.
• Prepare and file documents to specification; draft legal documents and agreements.
• Liaise with banks, municipalities, agents, Deeds Office and internal teams.
• Attend lodgements, registrations, and bond cancellations; manage related finances.

Skills

Attention to detail

Typing skills

Independent worker

Time management

Communication skills

Education

Conveyancing secretary/paralegal qualification

Tools

Lexis Convey

E4 (portal based)

Webconvey

Windeed

Aderant Expert (CMS) accounting

Job description

Our client, a leading commercial law firm in Johannesburg, is looking for an experienced Conveyancing Secretary to join its Property team.

The role

You will support a conveyancing director and manage the full transfer process, from instruction to registration.

• Handle residential and commercial property transfers


• Prepare files accurately and to specification


• Administer and organise the director's conveyancing practice


• Liaise with banks, municipalities, rates consultants, estate agents, the Deeds Office and internal teams


• Draft, type and format legal documents and commercial agreements


• Attend to lodgements and registrations of transfers, bond cancellations and bonds


• Manage the finances related to conveyancing transactions


• Handle FICA administration and follow up until all requirements are complete

What you need

• Matric (essential)


• A legal conveyancing secretary or paralegal qualification (advantageous)


• 6+ years' experience as a conveyancing secretary


• Strong Microsoft Office skills, especially MS Word


• In-depth knowledge of conveyancing systems such as Lexis Convey, E4 (portal based), Webconvey and Windeed


• Basic knowledge of Aderant Expert (CMS) accounting (advantageous)


• Experience with Investec, Nedbank and Standard Bank bonds (advantageous)

The person we're looking for

• Fast, accurate and detail-focused, with confident typing skills


• Able to work independently and under sustained pressure


• Proactive, organised and conscientious


• Reliable, punctual and honest, with a strong sense of responsibility


• Excellent communicator (written and verbal) with good people and client management skills


• A team player with strong time management who maintains confidentiality in all matters

Please note only shortlisted candidates will be contacted