Senior Conveyancing Secretary

Frogg Recruitment; Boksburg; On-site; ZAR 350,000 - 500,000; Full time

Job summary

Frogg Recruitment is assisting a well-established law firm in Boksburg to find a Senior Conveyancing Secretary with extensive transfer experience to independently manage a high-volume caseload from instruction through to final registration and accounting.

The role requires 5–8+ years in transfers (including conventional estate agent transfers, deceased estates, and sheriff transfers), strong software skills (GhostConvey or LexisConvey) and SARS eFiling, plus solid knowledge of Deeds Office and

Qualifications

• 5–8+ years of dedicated transfer experience across conventional estate, deceased estate, and sheriff transfers.
• Matric; legal qualifications advantageous.
• Proficient in GhostConvey or LexisConvey, SARS eFiling, and Deeds Office search.
• Understanding of Deeds Office procedures, Master’s Office processes, and FICA regulations.

Responsibilities

• File Management – Handle property transfers independently from initial instruction to registration and archiving.
• Drafting – Accurately prepare all transfer documents, deeds, powers of attorney, and affidavits.
• Specialized Transfers – Process deceased estate transfers (Master’s consents) and sheriff transfers (sales in execution).
• Clearances & Compliance – Apply for and secure municipal rates clearances, transfer duty receipts (SARS eFiling), and HOA/Body Corporate consents.
• Financials & Guarantees – Request cancellation figures, track bank guarantees, and prepare accurate pro-forma and final settlement accounts.
• Lodgement & Registration – Coordinate simultaneous lodgements with bond/cancellation attorneys, resolve Prep notes, and track progress at the Deeds Office.
• Post-Registration – Disburse funds, pay commissions, settle accounts, deliver title deeds, and archive files.
• Liaison – Maintain proactive communication with clients, estate agents, executors, banks, and the Deeds Office.

Skills

Transfer experience

Deeds Office procedures

FICA compliance

GhostConvey

LexisConvey

SARS eFiling

Education

Matric

Legal qualifications advantageous

Tools

GhostConvey

LexisConvey

SARS eFiling

Job description

Senior Conveyancing Secretary job vacancy in Boksburg.

An established law firm in Boksburg is seeking a detail-oriented Senior Conveyancing Secretary with extensive Transfer experience to independently manage a high-volume caseload from instruction through to final registration and accounting.

Minimum Requirements:

• Matric (legal qualifications advantageous); valid driver’s license and own transport.
• 5–8 Plus years of dedicated transfer experience (conventional estate agent, deceased estate, and sheriff/sales in execution transfers).
• Highly proficient in GhostConvey or LexisConvey, SARS eFiling, and Deeds Office search
• Sound understanding of Deeds Office procedures, Master’s Office processes, and FICA regulations.

Key Responsibilities:

• File Management – Handle property transfers independently from initial instruction to registration and archiving.
• Drafting – Accurately prepare all transfer documents, deeds, powers of attorney, and affidavits.
• Specialized Transfers – Process deceased estate transfers (Master’s consents) and sheriff transfers (sales in execution).
• Clearances & Compliance – Apply for and secure municipal rates clearances, transfer duty receipts (SARS eFiling), and HOA/Body Corporate consents.
• Financials & Guarantees – Request cancellation figures, track bank guarantees, and prepare accurate pro-forma and final settlement accounts.
• Lodgement & Registration – Coordinate simultaneous lodgements with bond/cancellation attorneys, resolve Prep notes, and track progress at the Deeds Office.
• Post-Registration – Disburse funds, pay commissions, settle accounts, deliver title deeds, and archive files.
• Liaison – Maintain proactive communication with clients, estate agents, executors, banks, and the Deeds Office.