Conveyancing Secretary, Bloemfontein

Mirna Butler Recruitment; Bloemfontein; On-site; ZAR 167,000 - 246,000; Full time

Job summary

Mirna Butler Recruitment is seeking a highly organised Conveyancing Secretary in Bloemfontein to handle conveyancing procedures and legal administration in a fast-paced environment.

The role requires experience with property transfers, bonds and related documentation, with strong attention to detail and the ability to manage multiple matters to meet strict deadlines.

Qualifications

• Matric or equivalent.
• Minimum of 2 years' experience in conveyancing and deeds.
• Experience with bonds and estate transports is advantageous.
• Fluent in Afrikaans and English (speaking, writing, reading).
• Valid driver’s license and own vehicle (advantageous).
• Ability to work independently and manage multiple matters.

Responsibilities

• Maintain conveyancing files and prepare transfer/bond documents and correspondence.
• Liaise with clients, banks, estate agents and the Deeds Office.
• Follow up on outstanding documents and transactions; keep clients updated.
• Ensure confidentiality and accurate record-keeping.
• Schedule appointments and manage correspondence.

Skills

Conveyancing procedures

Property transfers

Administrative skills

Attention to detail

Legal terminology

Typing & document prep

Communication skills

Client-focused

Time management

Tools

Lexis Convey

AJS

E4

Microsoft Office

Job description

Our client is seeking a highly organised and detail-oriented Conveyancing Secretary in Bloemfontein with sound knowledge of conveyancing procedures and legal administration. This role is ideal for a professional who is confident managing conveyancing matters, preparing legal documentation and providing efficient administrative support within a fast-paced legal environment.

If you are organised, detail-oriented and confident working with property transfers and related legal documentation, this could be the opportunity for you!

Minimum requirements

• Matric
• Minimum of 2 years' working experience as a conveyancing and deeds
• Experience with bonds (FNB / Standard bank preferably)and estate transports (advantageous)
• Fluent in Afrikaans and English (speak, write and read)
• Computer literate in Microsoft Office and Lexis Convey. AJS and E4 will be advantageous
• Valid driver's license and own vehicle (advantageous) OR reliable transport
• Ability to work independently
• Ability to manage multiple matters and meet strict deadlines

Skills required

• Strong knowledge of conveyancing procedures and processes
• Excellent knowledge of property transfers and related documentation
• Strong administrative and organisational skills
• Excellent attention to detail and accuracy
• Good understanding of legal terminology and documentation
• Strong typing and document preparation skills
• Excellent written and verbal communication skills
• Professional, reliable and client-focused approach
• Strong problem-solving and time-management skills

Duties and responsibilities

• Manage and maintain conveyancing files
• Prepare transfer and bond documents documents and correspondence
• Liaise with clients, banks, estate agents and the Deeds Office
• Follow up on outstanding documents and transactions
• Assist with FICA, transfers and bond documentation
• Keep clients updated on transfer progress
• Maintain accurate records and filing systems
• Schedule appointments and manage correspondence
• Ensure deadlines are met and information remains confidential

Remuneration

R 15 000 - R 22 000 Cost to Company, depending on experience

Work hours

Monday - Thursday: 08h00 - 16h30

Friday: 08h00 - 16h00

IMPORTANT:

• Applications close 28 August 2026