Construction Administrator

Placements24; Upington; Hybrid; ZAR 230,000 - 290,000; Full time

Benefits offered by this job

Remote capabilities

Job summary

Placements24 is seeking a diligent Construction Administrator for our Upington operations. You will support the project management team with document control, coordination between site teams and management, and handling invoicing and reporting tasks.

The role allows remote flexibility with occasional site visits to project locations in Upington, Northern Cape. The ideal candidate has 2+ years in construction administration, strong organizational skills, and proficiency in Microsoft Office.

Qualifications

• Minimum 2 years in an administrative role, preferably in construction.
• Experience with project document control and reporting is a plus.
• Proficiency in MS Office and ability to manage multiple tasks.

Responsibilities

• Manage and maintain all project documentation, including contracts, drawings, and correspondence.
• Coordinate communication between site teams, management, clients, and subcontractors.
• Process invoices, track payments, and assist with financial administration.
• Prepare project reports, meeting minutes, and presentations.
• Assist with procurement of site materials and services.
• Manage site diaries and ensure accurate record-keeping.
• Handle general administrative tasks, including filing, scanning, and data entry.
• Schedule meetings and appointments for the project team.
• Assist with travel arrangements and accommodation for site personnel.
• Ensure compliance with company administrative policies and procedures.

Skills

Microsoft Office Suite

Organizational skills

Communication

Attention to detail

Education

High School Diploma

Office Administration qualification

Tools

MS Project

Job description

About the Role Our client, a well-established construction company with operations in Upington, Northern Cape, is seeking a diligent and organised Construction Administrator. This role provides crucial support to the project management team, ensuring the smooth running of administrative functions on construction projects. Responsibilities include managing project documentation, coordinating communications, processing invoices, and assisting with site logistics. The ideal candidate will possess excellent organizational skills, strong attention to detail, and proficiency in office software. While the role offers remote flexibility, occasional site visits may be required. This is an excellent opportunity to be part of a growing company contributing to developments in Upington, Northern Cape area.

Key Responsibilities

• Manage and maintain all project documentation, including contracts, drawings, and correspondence.
• Coordinate communication between site teams, management, clients, and subcontractors.
• Process invoices, track payments, and assist with financial administration.
• Prepare project reports, meeting minutes, and presentations.
• Assist with procurement of site materials and services.
• Manage site diaries and ensure accurate record-keeping.
• Handle general administrative tasks, including filing, scanning, and data entry.
• Schedule meetings and appointments for the project team.
• Assist with travel arrangements and accommodation for site personnel.
• Ensure compliance with company administrative policies and procedures.

Requirements

• High School Diploma or equivalent; a qualification in Office Administration or Business Management is a plus.
• Minimum of 2 years of experience in an administrative role, preferably within the construction industry.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• High level of accuracy and attention to detail.
• Ability to work independently and manage tasks effectively in a remote setting.
• Familiarity with construction project management software is advantageous.
• Experience in the Upington, Northern Cape region is a bonus.
• Ability to occasionally travel to construction sites if required.

Benefits

Our client offers a competitive salary and benefits package, including opportunities for professional growth within the company. We provide a flexible work arrangement with remote capabilities and a supportive team environment. Join our team and contribute to the success of exciting construction projects in Upington, Northern Cape.