Construction Administrator

Placements24; East London; Hybrid; ZAR 180,000 - 300,000; Full time

Benefits offered by this job

Medical aid contributions

Provident fund

Job summary

Placements24 is seeking a motivated Construction Administrator to support project teams in East London, Eastern Cape. The role focuses on document control, site coordination, and efficient communication between site, office, and stakeholders.

The ideal candidate has 2–3 years in administration, proficient in MS Office, and strong organizational skills. This hybrid role offers flexibility for on-site and remote tasks within East London.

Qualifications

• High School Diploma or equivalent; further admin qualifications are a plus.
• 2-3 years administrative experience, preferably within the construction industry.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational skills and excellent attention to detail.
• Good written and verbal communication skills.
• Ability to manage multiple tasks and prioritize effectively.
• Proactive and able to work independently with minimal supervision.
• Familiarity with construction project management software is advantageous.
• Ability to work effectively in a team environment.
• Knowledge of basic bookkeeping principles is beneficial.

Responsibilities

• Managing project documentation, including drawings, RFIs, submittals, and correspondence.
• Assisting with the preparation of project-related documents, reports, and presentations.
• Maintaining project files and databases in an organized and accessible manner.
• Coordinating meetings, taking minutes, and tracking action items.
• Providing administrative support to Site Managers, Project Managers, and engineers.
• Processing invoices, expense claims, and other financial documentation as required.
• Liaising with suppliers, subcontractors, and clients to gather information and ensure smooth communication.
• Assisting with site logistics and personnel coordination as needed.
• Ensuring compliance with company administrative procedures and policies in East London.
• Supporting the health and safety administration of the project sites.

Skills

Organizational skills

Attention to detail

Written communication

Multitasking

Independent work

Education

High School Diploma

Tools

Microsoft Office Suite

Construction PM software

Job description

About the Role

Our client, a dynamic construction company, is seeking a motivated and organized Construction Administrator to support their project teams in East London, Eastern Cape. This role is essential for the smooth administrative functioning of construction projects, involving document control, site coordination, and communication support. The ideal candidate will possess excellent organizational skills, proficiency in office software, and a proactive attitude towards supporting project delivery. You will be the administrative backbone, ensuring that project documentation is managed effectively and that communication flows efficiently between site, office, and external stakeholders. This is a great opportunity for someone looking to build a career in the administrative side of the construction industry in East London.

Key Responsibilities

• Managing project documentation, including drawings, RFIs, submittals, and correspondence.
• Assisting with the preparation of project-related documents, reports, and presentations.
• Maintaining project files and databases in an organized and accessible manner.
• Coordinating meetings, taking minutes, and tracking action items.
• Providing administrative support to Site Managers, Project Managers, and engineers.
• Processing invoices, expense claims, and other financial documentation as required.
• Liaising with suppliers, subcontractors, and clients to gather information and ensure smooth communication.
• Assisting with site logistics and personnel coordination as needed.
• Ensuring compliance with company administrative procedures and policies in East London.
• Supporting the health and safety administration of the project sites.

Requirements

• A High School Diploma or equivalent; further administrative qualifications are a plus.
• A minimum of 2-3 years of experience in an administrative role, preferably within the construction industry.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational skills and excellent attention to detail.
• Good written and verbal communication skills.
• Ability to manage multiple tasks and prioritize effectively.
• Proactive and able to work independently with minimal supervision.
• Familiarity with construction project management software is advantageous.
• Ability to work effectively in a team environment.
• Knowledge of basic bookkeeping principles is beneficial.

Benefits

Our client offers a competitive salary, potential for performance-based increases, and benefits such as medical aid contributions and a provident fund. This hybrid role offers flexibility for administrative tasks, balancing office and potential remote work within East London. You will gain valuable experience supporting significant projects in the Eastern Cape. We foster a supportive team environment and encourage professional development. Join a growing company that values administrative excellence in the construction sector.