Catering Sales & Administrative Coordinator

Virtustant; South Africa; A distancia; ZAR 180.000 - 300.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Remote work

USD or local currency

Descripción de la vacante

Virtustant is seeking a Catering Administrator to support new inquiries, manage leads, and coordinate proposals and invoices. You will maintain our CRM and Monday.com boards, and liaise with clients via email, SMS, and WhatsApp.

You will check invoices for accuracy, set up meetings, and help clients choose catering options while keeping the sales pipeline moving through timely follow-ups and contracts.

Formación

• Hospitality experience in leads or administrative work.
• Experience with Monday.com.
• Knowledge of CRM systems.
• Ability to create invoices and contracts.
• Ability to track follow-ups to close deals.
• Must be located in Venezuela.

Responsabilidades

• Respond to new catering inquiries and leads.
• Manage follow-ups and keep leads moving through the pipeline.
• Communicate with clients via email.
• Create proposals and invoices.
• Send contracts and track outstanding documents and payments.
• Maintain the CRM system.
• Create and maintain Monday.com boards.
• Provide general catering administrative support and organization.
• Check emails, SMS, and WhatsApp messages.
• Answer client inquiries about services.
• Suggest catering options to help clients decide.
• Set up meetings.
• Conduct calls with clients.
• Check invoices for accuracy before sending.

Conocimientos

Hospitality experience

Lead management

Proposals & invoicing

Email communication

Herramientas

Monday.com

CRM systems

Squarespace

Descripción del empleo

Job Title: Catering Administrator

About The Company

Our client provides catering services.

Job Description

You will handle new catering inquiries and leads. You will manage follow-ups to keep leads moving through the sales process. You will communicate with clients via email. You will create proposals and invoices. You will send contracts and track outstanding documents and payments. You will maintain our CRM system. You will create and maintain Monday.com boards. You will provide general catering administrative support and organization.

You need hospitality experience to understand the lead pipeline. You will check emails, DMs, and WhatsApp messages. You will answer client inquiries about services. You will suggest catering options to help clients decide. You will set up meetings and conduct calls with clients. You will check invoices for accuracy before sending.

Responsibilities Of The Role

• Respond to new catering inquiries and leads.
• Manage follow-ups and keep leads moving through the pipeline.
• Communicate with clients via email.
• Create proposals and invoices.
• Send contracts and track outstanding documents and payments.
• Maintain the CRM system.
• Create and maintain Monday.com boards.
• Provide general catering administrative support and organization.
• Check emails, SMS, and WhatsApp messages.
• Answer client inquiries about services.
• Suggest catering options to help clients decide.
• Set up meetings.
• Conduct calls with clients.
• Check invoices for accuracy before sending.

Required Experience And Qualifications

• Hospitality experience in leads or administrative work.
• Experience with Monday.com.
• Knowledge of CRM systems.
• Ability to create invoices and contracts.
• Ability to track follow-ups to close deals.
• Must be located in Venezuela.

Preferred Skills

• Experience with Squarespace.
• Understanding of web page updates and SEO.

Personality

• Organized.
• Detail-oriented.

Software & Tools

• CRM systems.
• Monday.com.
• Squarespace (preferred).

Schedule

9 AM to 5 PM ET

Monday to Friday

Salary And Benefits

• Payment in USD or Local Currency according to candidate's preference.
• Full-time remote opportunity.