Catering Operations Coordinator

Placements24; Pretoria; On-site; ZAR 250,000 - 350,000; Full time

Job summary

Placements24 seeks a proactive Catering Operations Coordinator to join its Pretoria team. The role ensures smooth day-to-day catering operations, manages logistics, schedules staff, and liaises with clients to deliver exceptional events across Gauteng.

You will support the operations manager and wider team, uphold health and safety standards, and drive efficiency in service delivery while maintaining high quality across all events.

Qualifications

• Experience in a coordination or administrative role, preferably in catering or hospitality.
• Excellent organizational skills and attention to detail, with ability to multitask.
• Strong communication and interpersonal skills for client and staff interaction.
• Proficiency with MS Office and scheduling or inventory software.
• Ability to work under pressure and adapt to changing priorities.
• Background in food service or event management is an asset.

Responsibilities

• Coordinate all logistical aspects of catering events, including venue setup, equipment delivery, and staffing schedules.
• Serve as primary client contact for event logistics, confirming details and answering inquiries promptly.
• Manage inventory of catering supplies, equipment, and consumables with stock control.
• Assist in recruitment, training, and scheduling of catering staff.
• Prepare operational reports tracking event success and resources, identifying efficiencies.
• Ensure compliance with health, safety and hygiene standards across operations.

Skills

Coordination

Administrative skills

MS Office

Communication

Tools

Scheduling software

Inventory management software

Job description

About the Role

Our client is looking for a highly organized and proactive Catering Operations Coordinator to join their team in Pretoria . This role is critical in ensuring the smooth day-to-day running of catering services, managing logistics, scheduling staff, and liaising with clients to guarantee successful events. You will play a key part in supporting the operations manager and the wider team to deliver exceptional catering experiences across Gauteng , contributing to the company's commitment to quality and efficiency.

Key Responsibilities

• Coordinate all logistical aspects of catering events, including venue setup, equipment delivery, and staffing schedules.
• Act as a primary point of contact for clients regarding event logistics, confirming details and addressing inquiries promptly.
• Manage inventory of catering supplies, equipment, and consumables, ensuring adequate stock levels and proper storage.
• Assist in the recruitment, training, and scheduling of casual and permanent catering staff.
• Prepare operational reports, tracking event success, resource utilization, and identifying areas for efficiency improvements.
• Ensure compliance with all health, safety, and hygiene standards throughout catering operations.

Requirements

• Proven experience in a coordination or administrative role, preferably within the catering or hospitality sector.
• Exceptional organizational skills with a keen eye for detail and the ability to manage multiple tasks simultaneously.
• Strong communication and interpersonal skills, capable of building rapport with clients and staff.
• Proficiency in MS Office Suite and experience with scheduling or inventory management software.
• Ability to work effectively under pressure and adapt to changing priorities in a dynamic environment.
• A background in food service or event management is considered an asset.

Benefits

• Competitive salary and benefits package.
• Opportunities to gain broad experience in catering operations and event management.
• A supportive team environment in the administrative capital, Pretoria .
• Contribution to a company known for its high standards in service delivery.
• Potential for career progression within the organization.