Catering Event Coordinator

Placements24; Vereeniging; Hybrid; ZAR 180,000 - 280,000; Full time

Benefits offered by this job

Hybrid work model

Travel allowance for on-site events

Career growth opportunities

Creative catering team environment

Job summary

Placements24 is seeking a proactive Catering Event Coordinator in Vereeniging, Gauteng, SA. The role blends on-site event execution with remote planning to ensure seamless delivery for diverse catering functions.

You will coordinate with clients, kitchen, and suppliers, manage proposals, timelines, and budgets, and oversee setup, service and breakdown with a focus on quality and profitability.

Qualifications

• Proven experience in event planning or catering coordination.
• Excellent client management and written/verbal communication.
• Proficiency in MS Office and event management tools.

Responsibilities

• Plan and execute catering events from start to finish.
• Serve as main client liaison throughout planning and execution.
• Create proposals with menus, staffing, timelines and budgets.
• Coordinate with kitchen, service teams, and suppliers.
• Oversee on-site setup, service and breakdown; troubleshoot as needed.
• Conduct site visits and client consultations to assess needs.
• Manage event budgets and track expenses to ensure profitability.

Skills

Event planning

Client communication

Budget management

Vendor coordination

Time management

Education

Diploma in Hospitality or Event Mgmt

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Event management software

Job description

About the Role

Our client, a distinguished player in the South African catering industry, is seeking a proactive and detail-oriented Catering Event Coordinator for their Vereeniging, Gauteng operations. This role is pivotal in ensuring the flawless execution of diverse catering events, from corporate functions to private celebrations. You will be the bridge between client expectations and operational delivery, managing all logistical facets and client communications. This is an exciting opportunity to contribute to memorable events within the vibrant Vereeniging area, working in a hybrid capacity that blends essential on-site presence with remote flexibility.

Key Responsibilities

• Manage the end-to-end planning and execution of catering events, ensuring client satisfaction.
• Serve as the main point of contact for clients, providing timely and professional communication throughout the event planning process.
• Develop detailed event proposals, including menus, staffing plans, timelines, and budgets.
• Coordinate with kitchen staff, service teams, and suppliers to ensure seamless event delivery.
• Oversee on-site event setup, service, and breakdown, troubleshooting any issues that may arise.
• Conduct site visits and client consultations to assess event needs and specifications.
• Manage event budgets, track expenses, and ensure profitability.
• Maintain accurate event records and client databases.
• Uphold the company's high standards of quality, service, and presentation.
• Contribute to team efforts by accomplishing related results as needed.

Requirements

• Proven experience in event planning, coordination, or catering management, preferably within the hospitality sector.
• Strong understanding of event logistics, food and beverage service, and operational procedures.
• Excellent client management and communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and event management software.
• Ability to multitask, prioritize, and manage time effectively in a fast-paced environment.
• Strong problem-solving skills and the ability to remain calm under pressure.
• A team player with a positive attitude and strong work ethic.
• Flexibility to work evenings and weekends as required by event schedules.
• Must be based in or able to commute to Vereeniging, Gauteng.
• Experience in a hybrid work model environment is advantageous.

Benefits

• Competitive salary commensurate with experience.
• Hybrid work model, offering flexibility and work-life balance.
• Opportunities for professional growth and career advancement.
• Be part of a creative and dynamic catering team.
• Engage in planning a wide variety of exciting events.
• Travel allowance for on-site event coordination.