Campus Academic Records & Compliance Specialist

Invictus Education Group; Ballito; On-site; ZAR 180,000 - 340,000; Full time

Job summary

The International Hotel School is opening a new North Coast Campus and seeks an Academic Administrator to coordinate student academic records. The role focuses on timely registration, data accuracy, and support for students and staff across MIS/LMS platforms.

Key duties include managing attendance, transcription, and graduation readiness, with a strong emphasis on detail, organization, and interpersonal communication.

Qualifications

• Grade 12 is required; tertiary qualification is advantageous.
• At least 2 years in an administrative role in the academic sector.
• Experience in the creative industry is a plus.

Responsibilities

• Administer on-time registration of students on the MIS and LMS.
• Ensure accuracy of registered student data against admission requirements.
• Download attendance registers from the MIS for weekly implementation by HOD/lecturers.
• Maintain weekly uploads of student e-files and communicate with students.
• Monitor international student compliance and report weekly at Academic meetings.
• Provide administrative support to students.
• Prepare accurate assessment documentation for formative and summative sittings.
• Quality assure grades captured by HOD/Lecturer against required documentation.
• Coordinate internal moderation distribution among module coordinators.
• Provide on-time, accurate academic transcripts signed off by HOD and ME.
• Manage learner achievements for graduation and timely submission to Support Office.
• Administer short course offerings.
• Attend open days.

Skills

Database literacy

MS Office

Administrative skills

Interpersonal communication

Education

Grade 12

Tertiary qualification

Tools

MIS software

LMS

Job description

The International Hotel School is opening a new North Coast Campus and seeks an Academic Administrator to coordinate student academic records. The role focuses on timely registration, data accuracy, and support for students and staff across MIS/LMS platforms.

Key duties include managing attendance, transcription, and graduation readiness, with a strong emphasis on detail, organization, and interpersonal communication.