Academic Administrator

Invictus Education Group; Durban; On-site; ZAR 210,000 - 320,000; Full time

Job summary

The International Hotel School in Durban is seeking an Academic Administrator for our North Coast Campus to coordinate and manage student academic records.

The role focuses on on-time student registrations, data accuracy, and support for learners, with responsibilities spanning MIS/LMS operations, transcript processing, and graduation administration.

Qualifications

• Tertiary qualification beneficial.
• Minimum of 2 years in an administrative role in the academic sector.
• Experience in the creative industry beneficial.
• Strong database and MS Office literacy.
• Good interpersonal communication skills.

Responsibilities

• Administer on-time registration of students on the MIS and LMS.
• Ensure accuracy of registered student data against admission requirements.
• Download attendance registers from the MIS for weekly use by HOD/lecturers.
• Maintain weekly updates of student e-files and communications.
• Administer international student compliance and report weekly at Academic meeting.
• Provide administrative support to students.
• Prepare assessment documentation for formative and summative sittings.
• Quality assure grades captured by HOD/Lecturer against assessment documentation.
• Distribute internal moderation in time between module coordinators.
• Provide accurate transcripts twice a year signed by the HOD and ME.
• Manage learner achievements for graduation and submission to Support Office.
• Administer the short course offering.

Skills

Interpersonal communication

Organizational skills

Attention to detail

Education

Tertiary qualification (beneficial)

Tools

MS Office

MIS/LMS familiarity

Database management

Job description

New campus,New opportunities,New careers.

We are preparing to open our new campus in 2028,and we're looking for talented people who want to grow with us.

Think you could be part of what we're building?

The International Hotel School is looking for an Academic Administrator for our North Coast Campus.

The purpose of this position is to coordinate and manage the student academic records process.

Requirements

Essential Qualifications & Experience:

• Tertiary qualification beneficial
• A minimum of 2 years in an administrative role in the academic sector
• Experience in the creative industry beneficial
• Strong database and MS Office computer literacy
• Good interpersonal communication skills

Qualities:

• Passion – for the company’s mission
• Positive attitude and endurance
• Organized, efficient, and accurate in performance

Key responsibilities:

• Administer on-time registration of students on the MIS and LMS
• Responsible for the accuracy of registered student data reflecting on the MIS and Quality assured against the admission requirements
• Download attendance registers from the MIS from academic week one for implementation by the HOD/lecturers
• Maintain student e-file weekly uploads and communication to students
• Administer and track international student compliance and report weekly at Academic meeting
• Provide administrative support to students
• Prepare accurate assessment documentation for formative and summative sittings
• Quality assures the grades captured by the HOD/Lecturer against the required assessment documentation
• Administer the distribution of internal moderation in time between module coordinators
• Providing students twice a year, on time, with an accurate academic transcript signed off by the HOD and ME
• Manage the learner achievements for graduation and ensure accurate and in time submission to Support Office
• Administer the short course offering