Academic Administrator

Invictus Education Group; Ballito; On-site; ZAR 180,000 - 340,000; Full time

Job summary

The International Hotel School is opening a new North Coast Campus and seeks an Academic Administrator to coordinate student academic records. The role focuses on timely registration, data accuracy, and support for students and staff across MIS/LMS platforms.

Key duties include managing attendance, transcription, and graduation readiness, with a strong emphasis on detail, organization, and interpersonal communication.

Qualifications

• Grade 12 is required; tertiary qualification is advantageous.
• At least 2 years in an administrative role in the academic sector.
• Experience in the creative industry is a plus.

Responsibilities

• Administer on-time registration of students on the MIS and LMS.
• Ensure accuracy of registered student data against admission requirements.
• Download attendance registers from the MIS for weekly implementation by HOD/lecturers.
• Maintain weekly uploads of student e-files and communicate with students.
• Monitor international student compliance and report weekly at Academic meetings.
• Provide administrative support to students.
• Prepare accurate assessment documentation for formative and summative sittings.
• Quality assure grades captured by HOD/Lecturer against required documentation.
• Coordinate internal moderation distribution among module coordinators.
• Provide on-time, accurate academic transcripts signed off by HOD and ME.
• Manage learner achievements for graduation and timely submission to Support Office.
• Administer short course offerings.
• Attend open days.

Skills

Database literacy

MS Office

Administrative skills

Interpersonal communication

Education

Grade 12

Tertiary qualification

Tools

MIS software

LMS

Job description

New campus,New opportunities,New careers.

We are preparing to open our new campus in 2028,and we're looking for talented people who want to grow with us.

Think you could be part of what we're building?

Join our 2028 Talent Community by submitting your CV and telling us where do you see yourself making an impact

The International Hotel School is looking for an Academic Administrator for our North Coast Campus.

The purpose of this position is to coordinate and manage the student academic records process.

Requirements

Essential Qualifications & Experience:

• Grade 12
• Tertiary qualification beneficial
• A minimum of 2 years in an administrative role in the academic sector
• Experience in the creative industry beneficial

Essential Skills

• Strong database and MS Office computer literacy
• Strong administrative skills keeping
• Good interpersonal communication skills

Qualities

• Passion – for the company’s mission
• Positive attitude and endurance
• Extreme attention to detail
• Organized, efficient, and accurate in performance

Key Responsibilities

• Administer on-time registration of students on the MIS and LMS
• Responsible for the accuracy of registered student data reflecting on the MIS and Quality assured against the admission requirements
• Download attendance registers from the MIS from academic week one for implementation by the HOD/lecturers
• Maintain student e-file weekly uploads and communication to students
• Administer and track international student compliance and report weekly at Academic meeting
• Provide administrative support to students
• Prepare accurate assessment documentation for formative and summative sittings
• Quality assures the grades captured by the HOD/Lecturer against the required assessment documentation
• Administer the distribution of internal moderation in time between module coordinators
• Providing students twice a year, on time, with an accurate academic transcript signed off by the HOD and ME
• Manage the learner achievements for graduation and ensure accurate and in time submission to Support Office
• Administer the short course offering
• Attend open days