Academic Administrator

Invictus Education Group; Johannesburg; On-site; ZAR 180,000 - 240,000; Full time

Job summary

International Hotel School in Johannesburg is seeking an Academic Administrator to coordinate and manage student academic records at our campus. The role focuses on timely registration, data accuracy, and supporting students throughout their academic journey.

The successful candidate will have a tertiary qualification if possible, at least two years in academic administration, strong MS Office and database skills, and excellent interpersonal communication.

Qualifications

• Experience in an administrative role in the academic sector is preferred.
• Strong database and MS Office literacy.
• Excellent interpersonal communication skills.
• Passion for the company’s mission.

Responsibilities

• Administer on-time registration of students on the MIS and LMS.
• Ensure accuracy of registered student data and quality assurance against admission requirements.
• Download attendance registers from the MIS for weekly implementation by HOD/lecturers.
• Maintain weekly uploads of student e-files and communications to students.
• Administer and track international student compliance and report weekly at Academic meeting.
• Provide administrative support to students.
• Prepare accurate assessment documentation for formative and summative sittings.
• Quality assure grades captured by HOD/Lecturer against required documentation.
• Coordinate the distribution of internal moderation between module coordinators.
• Provide students twice a year with accurate academic transcripts signed off by the HOD and ME.
• Manage learner achievements for graduation and ensure timely submission to Support Office.

Skills

Academic admin experience (2+ years)

MS Office proficiency

Database literacy

Interpersonal communication

Organized and detail-focused

Education

Tertiary qualification beneficial

Tools

MIS

LMS

Job description

Johannesburg, South Africa | Posted on 09/03/2026

The International Hotel School is looking for an Academic Administrator for our Johannesburg Campus.

The purpose of this position is to coordinate and manage the student academic records process.

Requirements

Essential Qualifications & Experience:

• Tertiary qualification beneficial
• A minimum of 2 years in an administrative role in theacademic sector
• Experience in the creative industry beneficial
• Strong database and MS Office computer literacy
• Good interpersonal communication skills

Qualities:

• Passion – for the company’s mission
• Positive attitude and endurance
• Organized, efficient, and accurate in performance

Key responsibilities:

• Administer on-time registration of students on the MIS andLMS
• Responsible for the accuracy of registered student datareflecting on the MIS and Quality assured against the admission requirements
• Download attendance registers from the MIS from academicweek one for implementation by the HOD/lecturers
• Maintain student e-file weekly uploads and communicationto students
• Administer and track international student compliance andreport weekly at Academic meeting
• Provide administrative support to students
• Prepare accurate assessment documentation for formativeand summative sittings
• Quality assures the grades captured by the HOD/Lectureragainst the required assessment documentation
• Administer the distribution of internal moderation in timebetween module coordinators
• Providing students twice a year, on time, with an accurateacademic transcript signed off by the HOD and ME
• Manage the learner achievements for graduation and ensureaccurate and in time submission to Support Office