Branch Operations & HR Admin Specialist

Boardroom Appointments; Gqeberha; On-site; ZAR 120,000 - 160,000; Full time

Job summary

Boardroom Appointments is seeking an organized HR Admin/Payroll support to manage daily/weekly/monthly reports, capture hours, update employee files, and ensure timely HR documentation for terminations, transfers, and new applications. Responsibilities include processing registers, trip sheets, wage data, and attendance, with strict sign-off by managers and quarterly audits.

The role requires diligent record-keeping, attention to detail, and adherence to SOPs.

Responsibilities

• Daily/Weekly/Monthly reports to be actioned as required.
• Ensure daily collection of registers and trip sheets for day before.
• Ensure 100% correct capturing of hours per employee daily perBU.
• Submit on time on Mondays before 10h00.
• Ensure HR documents are done on time and correctly for termination, transfers, new applications etc.
• Filling done daily and copies made.
• Reports printed and signed off by Branch Manager.
• Overtime check is done for authorization.
• Employee files are updated and stay updated maintain driver files ad-hoc and perm.
• Jarrison reports are compared to trip sheets.
• New employees are loaded on the system and maintained.
• No new employee or person is loaded without manager approval.
• Queries are handled, submitted and controlled timeously.
• Leave forms are signed by managers and sent to HR.
• Early cut off controlled and processed via instruction for JHB.
• HR documents submitted to JHB on time, and originals on time after processing.
• Controlling of clocking, verifying criminal checks and details of all new agency employees, daily headcount report issuing of Agency attendance registers, requesting and submitting leave for weekly paid staff from HROS capturing of wages timeously and accurately.
• Resolving any wage queries as soon as possible.
• All wage related filing, controlling of assets.
• Purchasing stationary per department.
• Ordering, keeping stock and issuing of PPE for the Port Elizabeth sites.
• Ensure renewals are done on time.
• Distributing manual registers weekly and capture off-site registers on the system weekly.
• Wage admin - to submit sick notes and process timeously.
• Toolbox talk registers maintained.
• Trip sheets need to be completed correctly by the driver, no capturing allowed if incomplete.
• Debriefed 100% before capturing on time on wage keep, manager needs to sign off all trip sheets.
• All stationary orders will remain your responsibility to ensure orders are done on embrace
• Stock control to be maintained with registers.
• Stock takes need to be done before ordering is signed off.
• Printer/Copier in Operations and all other printers remain your responsibility to ensure sufficient cartridges available and unit is working 100%.
• All orders raised on Embrace at month end.
• Follow through onprocess and ensure orders are completed.
• Switch board duties.
• Maintain attendance register and submit absenteeism report before 07h30 every morning.
• Health & Safety checks done monthly and all files up to date.
• Tolls and E-tolls to be done on a monthly basis.
• Typing of meeting minutes.
• Asset control and checks done monthly (on office doors).
• Ensure filing system is implemented, according to the company requirements, and up to date on a daily basis.
• Archive maintained as per company SOP.
• Ensure filling done as per SOP.
• Ensure desk and work place is kept clean daily.
• Driver medicals and PDP renewals controlled and kept up to date.

Job description

Boardroom Appointments is seeking an organized HR Admin/Payroll support to manage daily/weekly/monthly reports, capture hours, update employee files, and ensure timely HR documentation for terminations, transfers, and new applications. Responsibilities include processing registers, trip sheets, wage data, and attendance, with strict sign-off by managers and quarterly audits.

The role requires diligent record-keeping, attention to detail, and adherence to SOPs.