Fleet Manager

Boardroom Appointments; Johannesburg; On-site; ZAR 240,000 - 320,000; Full time

Job summary

Boardroom Appointments seeks an experienced Fleet Controller with strong Embrace knowledge and mechanical/technical expertise to manage the entire fleet. The role requires ensuring vehicle availability, timely COF and license renewals, and accurate reporting of fleet metrics.

You will lead site visits, coordinate workshop activities, and enforce safety and procedural standards. The ideal candidate has Matric, solid mechanical experience, and a track record in fleet operations.

Qualifications

• Matric is required
• Experience with fleet management software (Embrace) is essential
• Mechanical and technical experience is required
• Previous managerial experience is advantageous

Responsibilities

• Maintain total fleet availability and perform site visits
• Book vehicles and ensure COFs and licenses are renewed on time
• Prepare daily fleet status reports and national utilization analyses
• Capture weekly kilometre readings and sign daily logbooks
• Vet workshop job cards for costs and manage spare key register
• Ensure adherence to company truck rental procedures and H&S requirements
• Handle fleet queries promptly and maintain high customer service levels
• Ensure vehicles are serviced on schedule and kept clean and well-maintained
• Maintain fleet audit lists and complete required monthly reports
• Ensure PPE compliance and staff adherence to processes

Skills

Embrace knowledge

Mechanical experience

Technical experience

Managerial experience (adv)

Education

Matric

Job description

• Exceptional knowledge of Embrace and procedures
• Matric
• Mechanical as well as technical experience
• Previous Managerial experience advantageous

Personal attributes:

• Self-motivated
• Accuracy focused

Responsibilities:

• To ensure that the total fleet is maintained and available.
• To do site visits and inspect vehicles.
• Booking of vehicles and ensure services and COFS and licenses are done on time.
• Do the daily fleet status report as well as the National Utilization.
• Responsible for the capturing of the weekly kilometres.
• Inspect and sign the logbooks on a daily basis.
• Vet workshop Job Cards for costs.
• Spare key register update
• Ensure that Company and Truck Rental Procedures are implemented and adhered to.
• Responsible for FML contracts and all the billing thereof.
• Ensure that all Etolls are recovered for monthly contracts.
• Ensure all staff follows all company processes and procedures.
• Handling Fleet queries and problems timeously and efficiently
• Ensure Customer service levels are met at all times
• Ensure that Housekeeping standards are always of a high standard.
• Ensure Fleet is well maintained and available
• Ensure that the ACS and Disciplinary for the department is carried out accordingly.
• Ensure all staff is in PPE at all times according to H & S requirement.
• Ensure that all the vehicles are recorded that have been washed and billed accordingly.
• Ensure vehicle cleanliness check is done inside and outside the vehicles.
• Tyres and diesel tanks must be cleaned and polished.
• Weekly meetings should be held with the staff to encounter problem experienced.
• Weekly stats are also required to ensure that we have an efficient operation in place.
• Every 6 months to ensure that the sludge is disposed of timeously and in the correct manner by contacting the Oil Separation Company.
• Ensuring that the fuel bowsers are kept clean and are in working order
• Ensure all employees wear their PPE at all times.
• Ensure that stock is on hand and not wait until you run out of PPE.
• Ensure that a monthly Micro Alert meeting is held with the fuel bureau on any issues.
• Maintain and control the EDC / Nedfleet cards and all billing finalised at month end.
• The Tomboy Fuel needs to be checked and signed off by the BM.
• Dip Readings are done at financial year ends when required.
• Dip Readings are done daily twice a day.
• Diesel Bowser and oil room to be cleaned and oil levels are maintained.
• Ensure that reports are maintained and submitted to Branch Manager on daily/weekly/monthly as required:
• Quotations from the Panelshop.
• Workshop WIP/Duration Report
• Claims/Insurance Register
• Abuse Report
• Fines Report, ensure that all fines are redirect.
• Ensure vehicles are serviced timeously, on due kilometres.
• Ensure vehicles are kept clean
• Ensure vehicle cleanliness check is done when vehicles have been washed, before leaving the wash bay.
• Ensure that bookings are made with Workshop before vehicles are sent for services, COF and repairs.
• Follow up daily with Workshop on vehicles in Workshop to reduce lead times, meet with workshop at least once a week to verify.
• Check vehicles when returned from Workshop to ensure that work that was quoted for was done.
• Fleet Controller to do fleet yard inspection daily without exception.
• Vehicles to be prepared and checked day prior to day of hire to ensure vehicles are dispatched on time.
• Ensure Vehicles are thoroughly checked and damages are clearly indicated in Logbooks according to Logbook and Pre- and Post- Inspection Procedure before being dispatched and upon return.
• Ensure that damages are indicated clearly in pre- and post- inspection.
• Ensure that all accidents/incidents are reported to Insurance immediately and documents submitted within 48 hours of reporting claim.
• Ensure a daily follow-up with Insurance regarding status of claims.
• Maintain Accident/Claims Register daily especially outstanding claims not repaired.
• Ensure that vehicles have tools and equipment where necessary.
• The tools need to be controlled and signed for.
• Certificates for equipment needs to be updated.
• Ensure that checklists are signed by customers at all times.
• This must be checked by the Fleet controller daily.
• Ensure that Vehicle Movement Advice is received and kept on file, when vehicles are transferred from other branches.
• Ensure that vehicle keys are kept in a safe and that the safe is locked at all times except when keys are required for Workshop or a customer order.
• Ensure that the Key Register Procedure is adhered to at all times.
• Ensure that weekly key audits are done and signed off by Branch Manager.
• Ensure that vehicles parked in the yard in vehicle category and are locked at all times, ensuring that the windows are kept close.
• Maintain Fleet Audit List, and the system kept updated on the status of the fleet.
• Ensure that you adhere to all company procedures and policies in respect of: -
• Dress Code
• Blick
• Audit Sheets
• Standard operating procedure with company Truck Rental
• Exceptional knowledge of Embrace and procedures