Banqueting Coordinator

Placements24; Vereeniging; On-site; ZAR 180,000 - 300,000; Full time

Benefits offered by this job

Competitive salary

Medical benefits

Dental benefits

Paid time off

Professional development

Discounted venue use

Dynamic work environment

Job summary

Placements24 seeks a detail-oriented Banqueting Coordinator for its Vereeniging venue. You will plan and execute banquets and events, ensuring client satisfaction from inquiry to completion.

The role requires strong organization, clear communication, and a passion for delivering memorable experiences. Collaborating with catering, AV, and hotel operations, you’ll manage timelines, budgets, and setup, while maintaining precise event records and upholding impeccable service standards throughout

Qualifications

• Proven experience in event planning or banqueting coordination.
• Strong organizational and time management skills.
• Excellent communication and negotiation abilities.
• Proficiency in MS Office; event management software is a plus.
• Ability to work evenings, weekends, and public holidays.
• Customer-focused with attention to detail.

Responsibilities

• Be the primary contact for clients organizing banquets.
• Coordinate menus, room setup, AV, and timelines.
• Prepare event proposals and contracts.
• Work with catering to finalize menus and dietary needs.
• Collaborate with Banqueting Manager and other departments.
• Conduct site inspections and client walkthroughs.
• Manage event budgets and profitability.
• Oversee setup and breakdown of spaces.
• Handle guest inquiries and resolve issues.
• Maintain accurate event files for reference.

Skills

Event planning

Banqueting coordination

Hospitality

MS Office

Communication skills

Time management

Teamwork

Event management software

Tools

Event management software

Job description

About the Role

Our client, a premier event venue and hotel located in Vereeniging, Gauteng , is seeking a highly organized and detail-oriented Banqueting Coordinator. This role is responsible for the planning, execution, and successful delivery of all banqueting and event functions hosted at the venue. You will work closely with clients from initial inquiry through to the event's conclusion, ensuring all their needs and expectations are met and exceeded. This position requires exceptional organizational skills, strong communication abilities, and a passion for creating memorable events. The Banqueting Coordinator will collaborate with various departments, including catering, AV, and hotel operations, to ensure seamless event execution. We are looking for a proactive individual who thrives in a fast-paced environment and is dedicated to delivering flawless events.

Key Responsibilities

• Serve as the primary point of contact for clients organizing banquets and events.
• Coordinate all aspects of event planning, including menu selection, room setup, AV requirements, and timelines.
• Develop detailed event proposals and contracts, ensuring accuracy and clarity.
• Liaise with the catering team to finalize menus and ensure dietary requirements are met.
• Collaborate with the Banqueting Manager and other departments to ensure seamless event execution on the day.
• Conduct site inspections and client walkthroughs to discuss event details.
• Manage event budgets and ensure profitability targets are met.
• Oversee the setup and breakdown of event spaces according to client specifications.
• Handle guest and client inquiries and resolve any issues that may arise during events.
• Maintain accurate event files and records for future reference and analysis.

Requirements

• Proven experience in event planning, banqueting coordination, or a similar hospitality role.
• Excellent organizational and time management skills, with the ability to manage multiple events simultaneously.
• Strong communication, interpersonal, and negotiation skills.
• Proficiency in MS Office Suite and event management software is a plus.
• Ability to work under pressure and meet tight deadlines.
• A customer-focused approach with a dedication to exceeding client expectations.
• Flexibility to work evenings, weekends, and public holidays as required by event schedules.
• A passion for the events industry and a keen eye for detail.
• Ability to work effectively as part of a team and independently.
• A professional appearance and demeanor.

Benefits

• Our client offers a competitive salary commensurate with your experience and skills.
• Comprehensive medical and dental benefits are provided.
• Generous paid time off and vacation days are included.
• Opportunities for professional development and training in event management are available.
• Access to use venue facilities for personal events at discounted rates.
• A dynamic and supportive work environment.