Banqueting and Events Coordinator

Placements24; Noord-Kaap; Sur place; ZAR 180 000 - 300 000; Plein temps

Avantages offerts par ce poste

Paid time off

Professional development

Employee discounts

Résumé du poste

Placements24 in Kimberley is seeking a Banqueting and Events Coordinator to manage a wide range of events, from intimate gatherings to large corporate functions and weddings. The role is on-site and hinges on seamless planning and flawless delivery.

You will work with clients, coordinate with hotel departments, and oversee setup, timelines, and AV needs. The job requires strong organization, excellent communication, and the ability to work under pressure, including evenings and weekends.

Qualifications

• Minimum 2–3 years in event coordination or related hospitality role.
• Ability to manage multiple events simultaneously.
• Knowledge of Kimberley event market is advantageous.

Responsabilités

• Coordinate banquets and events from inquiry to post-event follow-up.
• Plan menus, room setup, timelines, and A/V requirements with clients.
• Prepare event resumes and BEOs for internal teams.
• Oversee on-site execution and guest satisfaction.
• Maintain event records and assist with promotional materials.
• Ensure compliance with health, safety, and hygiene standards.

Connaissances

Organizational skills

Communication skills

Customer service

Multitasking

Problem solving

Formation

Diploma or degree in Hospitality Management

Outils

Event planning software

Microsoft Office

Description du poste

About the Role

Our client is a premier hotel in Kimberley , celebrated for its exceptional event facilities and high standards of service. We are seeking an enthusiastic and highly organized Banqueting and Events Coordinator to manage and execute a wide range of events, from intimate gatherings to large corporate functions and weddings. This role is pivotal in ensuring seamless event planning and flawless on-site delivery, contributing significantly to client satisfaction and the hotel's reputation. You will work closely with clients to understand their needs, coordinate with internal departments, and oversee event setup and execution. This is an on-site position requiring excellent coordination and communication skills to liaise effectively with both clients and hotel staff.

Key Responsibilities

• Manage all aspects of banqueting and event coordination from initial inquiry to post-event follow-up.
• Liaise with clients to plan event details, including menus, room setup, timelines, and audiovisual requirements.
• Develop detailed event resumes and banquet event orders (BEOs) for internal departments.
• Coordinate with the culinary team, service staff, and other hotel departments to ensure successful event execution.
• Conduct site visits with prospective clients and guide them through the event spaces.
• Oversee on-site event execution, ensuring all arrangements are met according to client specifications and hotel standards.
• Manage event timelines, troubleshoot issues proactively, and ensure a high level of guest satisfaction.
• Maintain accurate records of events, client communications, and financial details.
• Assist in the development of promotional materials and packages for banqueting and events.
• Ensure adherence to health, safety, and hygiene standards during all events.

Requirements

• Minimum of 2-3 years of experience in event coordination, banqueting, or a similar role within the hospitality industry.
• Proven ability to manage multiple events simultaneously.
• Excellent organizational skills and meticulous attention to detail.
• Strong communication, interpersonal, and customer service skills.
• Proficiency in event planning software and Microsoft Office Suite.
• Ability to work under pressure and meet tight deadlines.
• A proactive and problem-solving attitude.
• Flexibility to work evenings, weekends, and public holidays as required by event schedules.
• Knowledge of the Kimberley event market is an advantage.
• Diploma or degree in Hospitality Management, Tourism, or a related field is preferred.

Benefits

• This role offers a competitive salary and benefits package, including paid time off and opportunities for professional development.
• Gain valuable experience in event management within a reputable hotel setting in Kimberley .
• Work in a dynamic and fast-paced environment as part of a dedicated team.
• Enjoy employee discounts on hotel services and potential for career advancement.