AI-Savvy Executive Assistant (Remote)

GigaBrands; South Africa; On-site; MXN 350,000 - 550,000; Full time

Benefits offered by this job

Fully remote

40 hours/week

Exposure to AI tools

Competitive salary

Job summary

GigaBrands is seeking a highly organized Executive Assistant to support the executive team in a fully remote, full-time role. You will leverage AI tools and digital platforms to prepare reports, manage calendars, and handle confidential information with professionalism.

The role emphasizes rapid adoption of new tools, cross-functional collaboration, and a proactive, self-directed approach in a remote environment.

Qualifications

• Proven experience as an Executive Assistant or in a similar administrative role.
• Strong interest in AI tools and emerging technology.
• Excellent organizational and time management skills.
• Strong verbal and written communication abilities.
• Capacity to handle sensitive information with confidentiality.
• Proficiency with Microsoft Office and Google Workspace; openness to AI tools.
• Able to multitask in a fast-paced, remote environment.
• Proactive, self-directed attitude for remote work.
• Strong interpersonal skills for virtual collaboration.
• Attention to detail and commitment to quality.

Responsibilities

• Manage calendars and coordinate appointments, meetings, and travel for executives.
• Serve as the primary contact between executives and internal/external stakeholders.
• Use AI tools to prepare reports, presentations, and correspondence efficiently.
• Handle confidential information with discretion and professionalism.
• Organize and maintain files, records, and documentation using digital systems.
• Coordinate special projects and support cross-functional teams as needed.
• Respond to and prioritize incoming communications on behalf of executives.
• Identify opportunities to streamline workflows using AI and automation tools.

Skills

Executive support experience

Organizational skills

Time management

Communication skills

Confidentiality

Remote work adaptability

AI/tool proficiency

Tools

Microsoft Office

Google Workspace

AI productivity tools

Job description

GigaBrands is seeking a highly organized Executive Assistant to support the executive team in a fully remote, full-time role. You will leverage AI tools and digital platforms to prepare reports, manage calendars, and handle confidential information with professionalism.

The role emphasizes rapid adoption of new tools, cross-functional collaboration, and a proactive, self-directed approach in a remote environment.