Executive Assistant - Fully Remote

GigaBrands; South Africa; On-site; MXN 350,000 - 550,000; Full time

Benefits offered by this job

Fully remote

40 hours/week

Exposure to AI tools

Competitive salary

Job summary

GigaBrands is seeking a highly organized Executive Assistant to support the executive team in a fully remote, full-time role. You will leverage AI tools and digital platforms to prepare reports, manage calendars, and handle confidential information with professionalism.

The role emphasizes rapid adoption of new tools, cross-functional collaboration, and a proactive, self-directed approach in a remote environment.

Qualifications

• Proven experience as an Executive Assistant or in a similar administrative role.
• Strong interest in AI tools and emerging technology.
• Excellent organizational and time management skills.
• Strong verbal and written communication abilities.
• Capacity to handle sensitive information with confidentiality.
• Proficiency with Microsoft Office and Google Workspace; openness to AI tools.
• Able to multitask in a fast-paced, remote environment.
• Proactive, self-directed attitude for remote work.
• Strong interpersonal skills for virtual collaboration.
• Attention to detail and commitment to quality.

Responsibilities

• Manage calendars and coordinate appointments, meetings, and travel for executives.
• Serve as the primary contact between executives and internal/external stakeholders.
• Use AI tools to prepare reports, presentations, and correspondence efficiently.
• Handle confidential information with discretion and professionalism.
• Organize and maintain files, records, and documentation using digital systems.
• Coordinate special projects and support cross-functional teams as needed.
• Respond to and prioritize incoming communications on behalf of executives.
• Identify opportunities to streamline workflows using AI and automation tools.

Skills

Executive support experience

Organizational skills

Time management

Communication skills

Confidentiality

Remote work adaptability

AI/tool proficiency

Tools

Microsoft Office

Google Workspace

AI productivity tools

Job description

About GigaBrands

GigaBrands is a leading eCommerce growth company specializing in accelerating brand success on Amazon and other digital marketplaces. We're a technology-first team - our processes, tools, and workflows are built around AI and automation, and we're committed to delivering strategic, data-driven solutions that enhance brand visibility, performance, and profitability.

Role Overview

We're looking for a highly organized, tech-savvy Executive Assistant to provide comprehensive support to our executive team. This is a fully remote, full-time role for someone who's genuinely comfortable working across AI tools and digital platforms - since virtually everything we do runs through technology, you'll need to be quick to adopt new tools and confident using AI to work smarter, not harder.

Key Responsibilities

• Manage calendars and coordinate appointments, meetings, and travel arrangements for executives
• Serve as the primary point of contact between executives and internal/external stakeholders
• Use AI tools to help prepare reports, presentations, and correspondence more efficiently
• Handle confidential information with discretion and professionalism
• Organize and maintain files, records, and documentation using modern digital systems
• Coordinate special projects and support cross-functional teams as needed
• Respond to and prioritize incoming communications on behalf of executives
• Identify opportunities to streamline workflows using AI and automation tools

Requirements

• Proven experience as an Executive Assistant or in a similar administrative role
• Strong comfort and genuine interest in AI tools and emerging technology - you should be excited to use tech to solve problems, not just tolerate it
• Excellent organizational and time management skills
• Strong verbal and written communication abilities
• Capacity to handle sensitive information with confidentiality
• Proficiency with Microsoft Office, Google Workspace, and openness to learning new AI/productivity tools
• Ability to multitask and prioritize effectively in a fast-paced, remote environment
• Problem-solving skills and a proactive, self-directed attitude (essential for remote work)
• Strong interpersonal skills and ability to collaborate virtually across teams
• Attention to detail and commitment to quality work

Why Join GigaBrands?

• 100% Remote - work from anywhere
• Join an innovative, tech-forward team shaping the future of eCommerce
• Real opportunity for professional growth in a company that invests in AI-driven ways of working
• Supportive, collaborative culture with direct exposure to executive leadership
• Be part of a rapidly scaling, high-growth business

Benefits & Working Conditions

• Full-time, 40 hours/week - fully remote
• Competitive salary package
• Opportunity to work directly with executive leadership
• Exposure to international operations (with travel opportunities where applicable)
• High-growth, performance-driven, technology-forward work environment