Remote AI-Driven Executive Assistant & Systems Architect

Hire Overseas; Durban; Remote; ZAR 1,959,000 - 2,938,000; Full time

Job summary

Hire Overseas in Durban is seeking an AI Native Executive Assistant to build and maintain the company's operating system, automate processes, and provide chief-of-staff support to the founder using Notion, AI tools, and no-code automations.

This 100% remote, full-time role requires organizing complex workflows, integrating Grain, Attio, Linear, Claude, ChatGPT, Cursor, Zapier, Make, and other tools, while keeping two business verticals aligned and scalable.

Qualifications

• Proven experience as an EA, chief of staff, or in operations, with a strong systems-building component.
• Demonstrated ability to build workflows and automations using no-code or low-code platforms like Zapier, Make, or n8n.
• Hands-on experience with AI tools such as Claude, ChatGPT, or Cursor in a professional context.
• Experience building and maintaining Notion workspaces, including documentation, OKRs, and project management systems.
• Familiarity with tools like Linear, Attio, or similar task tracking and CRM platforms.
• Highly organized with strong follow-through, managing multiple priorities across parallel workstreams.
• Proactive and self-directed with a bias toward building systems rather than managing tasks manually.

Responsibilities

• Build and maintain a centralized company operating system in Notion, including OKRs, meeting notes, and project context
• Create a single source of truth across the organization and keep documentation current as the company scales
• Implement and integrate the AI-native toolstack, including Grain, Attio CRM, Linear, and other automation tools
• Configure permissions, workflows, and integrations for seamless cross-platform operations
• Stay current on new tools and proactively recommend additions or replacements
• Audit and automate recurring operational processes, replacing manual tasks with scalable systems
• Use tools like Claude, Cursor, Zapier, or Make to build internal automations, such as auto-populating Linear from monthly goals
• Track founder follow-ups and action items across two business verticals, ensuring nothing falls through the cracks
• Book travel, coordinate scheduling, and manage logistics on the founder's behalf
• Maintain visibility across both business lines and proactively surface blockers, priorities, and pending decisions

Tools

Zapier

Make

n8n

Notion

Grain

Attio CRM

Linear

Claude

ChatGPT

Cursor

Job description

Hire Overseas in Durban is seeking an AI Native Executive Assistant to build and maintain the company's operating system, automate processes, and provide chief-of-staff support to the founder using Notion, AI tools, and no-code automations.

This 100% remote, full-time role requires organizing complex workflows, integrating Grain, Attio, Linear, Claude, ChatGPT, Cursor, Zapier, Make, and other tools, while keeping two business verticals aligned and scalable.