Strategic Assistant to the CEO - AI Systems Lead

Remote Recruitment

South Africa

Remote

ZAR 1,063,264 - 1,772,107

Full time

14 days+

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Job summary

Remote Recruitment is seeking a Strategic Assistant to the CEO – AI Systems Lead to support a visionary leader in a dynamic role. This position requires a senior-level executive assistant skilled in AI tools and systems thinking, with responsibilities including managing communications, optimizing workflows, and ensuring strategic alignment. If you are detail-oriented and passionate about enhancing executive productivity, this role offers a unique opportunity to make a significant impact.

Qualifications

Minimum 5 years’ experience in a senior-level Executive Assistant or strategic operations role.
Demonstrated experience using AI tools to automate workflows.
Strong systems thinking and ability to build scalable processes.

Responsibilities

Manage communications and enhance workflows for the CEO.
Design and optimize operational workflows to boost productivity.
Leverage AI tools to automate tasks and streamline communications.

Skills

AI tools

Communication

Systems thinking

Detail-oriented

Tools

Notion

Zapier

ChatGPT

Job description

Strategic Assistant to the CEO - AI Systems Lead

Join to apply for the Strategic Assistant to the CEO - AI Systems Lead role at Remote Recruitment

Strategic Assistant to the CEO - AI Systems Lead

Join to apply for the Strategic Assistant to the CEO - AI Systems Lead role at Remote Recruitment

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Strategic Assistant to the CEO - AI Systems Lead

Job Overview

We’re seeking a world-class Strategic Assistant to the CEO – AI Systems Lead/Executive Assistant to support a visionary UK-based leader operating at the intersection of innovation, digital productivity, and strategic growth. This is a high-impact role designed for a senior-level EA who excels at leveraging AI tools, refining systems, and enabling executives to perform at their highest level.

You’ll operate as a true extension of the executive—managing communications, enhancing workflows, and ensuring strategic alignment across all activities. This is not a traditional support role; it’s a dynamic, AI-powered partnership where initiative, precision, and strategic foresight are non-negotiable.

If you're a systems-minded operator with deep experience in executive support and automation, and you’re passionate about enabling focus, this role is your ideal next move.

Key Responsibilities

Act as the executive’s right hand, ensuring seamless communication across internal and external stakeholders.
Manage an intricate calendar, scheduling across multiple time zones, and ensure the executive’s time is aligned with strategic priorities.
Design, implement, and optimise operational workflows to reduce friction and boost productivity.
Leverage AI tools (e.g., ChatGPT, Zapier, Notion AI) to automate recurring tasks, generate content, summarise data, and streamline communications.
Proactively manage inboxes, filter noise, and draft high-level correspondence and documentation.
Anticipate needs and prepare detailed briefing materials, agendas, and follow-ups for all meetings.
Own and evolve the executive’s task management system, aligning with their vision and goals.
Ensure clarity, consistency, and confidentiality across all interactions and initiatives.
Step in with confidence when the executive is unavailable—owning processes and driving progress forward independently.

Qualifications and Experience

Minimum 5 years’ experience in a senior-level Executive Assistant, Chief of Staff, or strategic operations role.
Proven success supporting senior executives in high-performance, fast-paced environments.
Demonstrated experience using AI tools to automate workflows is essential. Familiarity with platforms such as ChatGPT, Notion AI, Zapier, Make.com, and similar automation tools.
Strong systems thinking and the ability to build scalable, repeatable processes.
Impeccable written and verbal communication skills; able to write on behalf of executives with nuance and professionalism.
High-level digital literacy with platforms like Notion, Trello, Slack, Google Workspace, and calendar management tools.
Relentlessly detail-oriented, structured, and able to operate with minimal direction.
Comfortable taking initiative and making operational decisions within a defined strategic framework.
Required: Own laptop, high-speed internet, and a dedicated, quiet home working environment.

Seniority level