Admin Officer, Westlake

CVQuest; Cape Town; On-site; ZAR 201,000 - 246,000; Full time

Job summary

CVQuest is seeking an Administration Officer in Westlake (Cape Town) to provide comprehensive administrative support while managing tender processes. Successful candidates must live in Cape Town, hold Grade 12 and a qualification in Admin or Business Management, with advanced MS Office skills and tender experience.

Responsibilities include managing daily administration, tender preparation and submission, vendor registrations, and maintaining compliance records.

Qualifications

• Grade 12 is required.
• Higher Certificate / Diploma in Administration or Business Management is required.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Experience in tender administration and coordination is required.
• Strong document management and record-keeping skills are required.
• Excellent written communication and professional report writing.
• Strong verbal communication and interpersonal skills.
• Effective time management and organisational abilities.
• High level of accuracy with attention to detail.
• Knowledge of CIDB is preferred.
• Experience with CSD registrations is preferred.
• Understanding of construction procurement processes.
• Familiarity with NEC and/or FIDIC contracts is advantageous.
• Knowledge of government procurement legislation and regulations is beneficial.
• Valid driver's license is required.

Responsibilities

• Manage day-to-day office administration and support.
• Maintain compliance records and documentation.
• Keep vendor registrations current and up to date.
• Monitor and identify new tender opportunities daily.
• Prepare, coordinate and submit tenders within deadlines.
• Assist with marketing initiatives and business development.
• Update and maintain company profiles and capability statements.
• Ensure tender submissions are accurate and compliant.
• Coordinate and maintain the outreach register and related activities.
• Maintain and update the company asset register.
• Ensure all company vehicle licenses remain valid.

Skills

Tender administration

Document management

Report writing

Communication

Time management

Education

Grade 12

Administration/Business Management qualification

Tools

Microsoft Office (Word, Excel, PowerPoint)

Job description

We're seeking an Administration Officer in Westlake (Cape Town) to provide comprehensive administrative support while managing the identification, preparation, submission and tracking of public and private sector tenders. The successful candidate MUST already live in Cape Town, have Grade 12 and a tertiary qualification in either Admin or Business Management. You need to have advanced MS Office skills with admin and tender experience.

Requirements:

• Grade 12 (Matric)
• Higher Certificate / Diploma in Administration or Business Management
• Advanced proficiency in Microsoft Office (Word, Excel and PowerPoint)
• Previous experience in tender administration and co-ordination
• Strong document management and record-keeping skills
• Excellent written communication and professional report writing
• Strong verbal communication and interpersonal skills
• Effective time management and organisational abilities
• High level of accuracy with excellent attention to detail
• Knowledge of the Construction Industry Development Board (CIDB)
• Experience with Central Supplier Database (CSD) registrations
• Understanding of construction procurement processes
• Familiar with NEC and / or FIDIC contracts
• Knowledge of government procurement legislation and regulations
• Valid driver's license

Working Hours:

• Monday to Friday: 08:00 - 17:00

Salary:

• R18 000 - R22 000

Responsibilities:

• Manage day-to-day office administration and support
• Maintain company compliance records and documentation
• Keep vendor registrations current and up to date
• Monitor and identify new tender opportunities daily
• Prepare, coordinate and submit tenders within required deadlines
• Assist with marketing initiatives and business development activities
• Update and maintain company profiles and capability statements
• Ensure tender submissions are accurate, compliant, and of a high standard
• Coordinate and maintain the outreach register and related activities
• Maintain and update the company asset register
• Ensure all company vehicle licenses remain valid and up-to-date