Receptionist

Signa Opportunity; Wes-Kaap; On-site; ZAR 120,000 - 180,000; Full time

Job summary

Signa Opportunity is seeking a proactive Administrative Assistant to provide comprehensive support to the admin department and maintain organized records. You will cover front-office duties, coordinate travel arrangements, and assist with reports, agendas, and minutes.

The role requires strong communication, attention to detail, and the ability to work independently or with teams across departments, including marketing. This is an entry-level opportunity under the YES programme in South Africa.

Qualifications

• South African Unemployed youth between ages 18 and 34.
• Must not have participated in the YES programme before.
• Matric qualification required.

Responsibilities

• Provide comprehensive administrative support to the admin department and format/standardize internal documents.
• Assist in preparing reports, presentations, and correspondence; schedule meetings, agendas, and minutes.
• Input and manage data across shared drives and company platforms; maintain databases and filing systems.
• Provide reception coverage daily; greet visitors and assist with travel and accommodation bookings for employees.
• Coordinate maintenance tasks, repairs, and inspections; support event planning and logistics with the Marketing team.

Skills

Communication

Attention to detail

Organization

Time management

Proactiveness

Teamwork

Flexibility

Front-office professionalism

Education

Matric

Job description

Responsibilities

General Administrative Support

• Provide comprehensive administrative support to the admin department
• Format and standardize internal documents
• Assist in preparing reports, presentations, and correspondence.
• Schedule meetings, prepare agendas, take and distribute meeting minutes.
• Conduct research and compile information to support projects and strategic decision-making.
• Maintain and update databases, spreadsheets, and filing systems to ensure accurate record-keeping.
• Input and manage data across shared drives and other company platforms.
• Assist with printing, scanning, and photocopying documents as required.

Front Office and Facilities Coordination

• Provide reception cover every day, ensuring a professional and welcoming front- office presence.
• Assist in coordinating travel and accommodation bookings for employees.
• Schedule and track maintenance tasks, repairs, and inspections.
• Greeting and assisting visitors, providing basic information, offering refreshments, and directing them to the right person or office.

Cross-Departmental Collaboration

• Collaborate with the Office Manager to ensure all administrative tasks are completed efficiently.
• Assist admin department with filing, printing, and document management as needed.
• Support the Marketing team with event planning, logistics, and execution of marketing initiatives.

Skills

• Excellent communication skills, both written and verbal.
• High attention to detail and accuracy.
• Strong organizational and time management abilities.
• Ability to multitask and prioritize workload effectively.
• Proactive and solution-oriented approach to administrative tasks.
• Ability to work independently and collaboratively in a team environment.
• Flexible and adaptable to meet the evolving needs of various departments.
• Professional and welcoming demeanour, especially for front-office engagements.

Minimum Requirements

• South African Unemployed youth between the ages of 18 and 34.
• Must not have participated on the YES programme before.
• Matric.