Administrator

Time Personnel; Cape Town; On-site; ZAR 120,000 - 160,000; Full time

Job summary

Time Personnel is assisting a client in the Table View/Parklands area of Cape Town to find an Administrator with 3–4 years in a proactive logistics/administration role. The successful candidate will support day-to-day logistics operations and ensure POD documentation is captured, processed and maintained.

The role requires strong attention to detail, good Excel skills, and solid communication and organisational abilities to liaise with drivers, customers, warehouses, and transport providers.

Qualifications

• Matric is required.
• Relevant logistics or administration certificate is advantageous.
• Previous administrative or logistics experience is advantageous.
• Strong attention to detail is essential.
• Good computer literacy, particularly Excel.
• Good communication and organisational skills.
• Ability to work accurately under pressure.

Responsibilities

• Receive, capture, and file PODs.
• Verify delivery documentation for accuracy and completeness.
• Follow up on missing or unsigned PODs.
• Update internal systems with delivery information.
• Investigate discrepancies between orders, deliveries, and PODs.
• Liaise with drivers, customers, warehouses, and transport providers.
• Provide PODs to customers and internal departments when required.
• Maintain accurate electronic and physical records.
• Assist with invoicing and resolving delivery-related queries.
• Prepare reports on outstanding or incomplete PODs.
• Attend to any Adhoc administrative duties to assist the team.

Skills

Attention to detail

Communication

Organisational skills

Excel proficiency

Ability to work under pressure

Education

Matric

Relevant logistics or administration certificate

Tools

Excel

Job description

Administrator job vacancy in Table View, Cape Town.

Are you immediately available, based in the Table View / Parklands area, and have 3–4 years’ experience in a proactive administrative role?

Our client, based in Rivergate, is looking for a reliable and organised Administrator to join their busy logistics team. Working in a fast-paced environment, you will play an important role in supporting the day-to-day logistics and distribution operations.

The successful candidate will be responsible for ensuring that all Proof of Delivery (POD) documentation is accurately captured, processed and maintained, while providing efficient administrative support to ensure the smooth flow of deliveries and related processes.

Requirements:

• Matric
• Relevant logistics or administration certificate – Advantageous
• Previous administrative or logistics experience – Advantageous
• Strong attention to detail
• Good computer literacy, particularly Excel
• Good communication and organisational skills
• Ability to work accurately under pressure

Duties and Responsibilities:

• Receive, capture, and file PODs
• Verify delivery documentation for accuracy and completeness
• Follow up on missing or unsigned PODs
• Update internal systems with delivery information
• Investigate discrepancies between orders, deliveries, and PODs
• Liaise with drivers, customers, warehouses, and transport providers
• Provide PODs to customers and internal departments when required
• Maintain accurate electronic and physical records
• Assist with invoicing and resolving delivery-related queries
• Prepare reports on outstanding or incomplete PODs
• Attend to any Adhoc administrative duties to assist the team