Administrative Team Lead

Placements24; Paarl; On-site; ZAR 300,000 - 540,000; Full time

Benefits offered by this job

Competitive salary

Paarl office

Professional development

Leadership training

Medical aid

Retirement fund

Job summary

Placements24 in Paarl, Western Cape, is seeking an experienced Administrative Team Lead to oversee and optimize its administrative operations. Based in our Paarl office, you will lead a team of administrative professionals, drive efficiency, and support senior management with complex scheduling and budgeting.

We expect a minimum of 5 years in admin roles, including 2 years in supervision, with strong MS Office skills and a track record in budgeting and vendor relations.

Qualifications

• Minimum 5 years of progressive administrative experience, with at least 2 years in a supervisory role.
• Proven ability to lead and motivate a team.
• Excellent organisational and time-management skills with multi-priority handling.
• Proficient in Microsoft Office and office management software.
• Experience in budgeting and vendor relations.

Responsibilities

• Lead, mentor, and manage a team of administrative staff.
• Oversee daily administrative operations and ensure accuracy and efficiency.
• Develop and implement administrative procedures and best practices.
• Manage office budgets, expenses, and approvals.
• Coordinate scheduling, travel, and event planning for senior management.
• Ensure efficient management of office resources and supplies.
• Serve as liaison between administrative team and other departments.
• Resolve escalated administrative issues promptly.
• Conduct regular team meetings and performance reviews.
• Drive continuous improvement in the admin function.

Skills

Team leadership

Budget management

Time management

Communication

Vendor relations

Education

Tertiary qualification

Tools

Microsoft Office Suite

Job description

About the Role

Our client, a rapidly expanding retail chain, is seeking an experienced and dynamic Administrative Team Lead to oversee and manage their administrative operations in Paarl, Western Cape. This leadership role requires a candidate with proven supervisory experience, exceptional organisational skills, and a commitment to driving efficiency and high performance within the administrative department. You will be responsible for leading a team of administrative professionals, ensuring that all office functions are executed flawlessly and support the strategic goals of the organisation. This is an exciting opportunity to shape and develop an administrative function in the vibrant Paarl, Western Cape area.

Key Responsibilities

• Lead, mentor, and manage a team of administrative staff, providing guidance and performance feedback.
• Oversee daily administrative operations, ensuring efficiency, accuracy, and adherence to company policies.
• Develop and implement administrative procedures and best practices.
• Manage office budgets, track expenses, and approve relevant expenditures.
• Coordinate complex scheduling, travel arrangements, and event planning for senior management.
• Ensure efficient management of office resources, including supplies and equipment.
• Act as a key liaison between the administrative team and other departments.
• Handle escalated administrative issues and provide timely resolutions.
• Conduct regular team meetings and performance reviews.
• Drive continuous improvement initiatives within the administrative function.

Requirements

• A minimum of 5 years of progressive experience in administrative roles, with at least 2 years in a supervisory or leadership capacity.
• Demonstrated experience in leading and motivating a team.
• Exceptional organisational and time-management skills, with a proven ability to manage multiple priorities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with office management software.
• Strong problem-solving and decision-making abilities.
• Excellent communication, interpersonal, and negotiation skills.
• Experience in budget management and vendor relations.
• A relevant tertiary qualification is preferred.
• Ability to work collaboratively and foster a positive team environment in Paarl, Western Cape.

Benefits

• Our client offers a competitive salary and an attractive benefits package.
• This full-time role is based in our Paarl, Western Cape office, offering a stable and professional work setting.
• Employees benefit from opportunities for professional development, leadership training, and career advancement.
• The company culture promotes collaboration, innovation, and employee well-being.
• Medical aid and retirement fund contributions are provided.
• Join a reputable organisation where your leadership skills will be valued and contribute directly to operational excellence in Paarl, Western Cape.