Administrative Manager

Placements24; Cape Town; On-site; ZAR 600,000 - 900,000; Full time

Benefits offered by this job

Private medical insurance

Provident fund

Life assurance

Generous annual leave

Paid sick leave

Professional development

Wellness programs

Collaborative workplace culture

Job summary

Placements24 is seeking an experienced Administrative Manager to lead our Cape Town office. You will oversee a team of administrative staff, implement office policies, and manage budgets to drive operational excellence.

This on-site role demands strong leadership, budgeting acumen, and a proactive approach to process improvement. A Bachelor's degree and 7+ years in administration are required, with 3+ years in management.

Qualifications

• 7+ years in administrative roles with at least 3 in a supervisory capacity.
• Bachelor’s degree in Business Administration or related field.
• Proven track record of budgeting and cost control.

Responsibilities

• Supervise daily administrative operations and staff.
• Develop and implement office policies and standards.
• Oversee budgets, forecast expenses and optimize costs.
• Manage vendor relationships and procurement.
• Coordinate internal/external audits.
• Plan company events and meetings logistics.
• Deliver training for administrative staff.
• Maintain records and information management systems.
• Serve as liaison between management and staff.

Skills

Leadership

Team management

Budgeting

Strategic planning

Education

Bachelor's degree in Business Administration or Management

Tools

Microsoft Office Suite

HR/Payroll systems

Job description

About the Role

Our client, a reputable firm in the financial services industry, is actively searching for a dedicated and experienced Administrative Manager to lead their administrative functions in Cape Town. This role is crucial for ensuring the efficient and effective operation of the office, providing essential support to all departments. The Administrative Manager will be responsible for overseeing a team of administrative staff, developing and implementing office policies, and managing budgets. This is an on-site position, requiring the successful candidate to be physically present in our Cape Town office to foster strong team collaboration and maintain direct oversight of daily operations. If you are a results-oriented leader with a passion for operational excellence and possess a strong understanding of administrative processes, this opportunity is ideal for you.

Key Responsibilities

• Supervise and manage the day-to-day activities of the administrative team, providing guidance and support.
• Develop, implement, and maintain effective office policies, procedures, and standards.
• Oversee office budgets, including forecasting, managing expenses, and ensuring cost-effectiveness.
• Manage vendor contracts, negotiations, and relationships for office supplies, equipment, and services.
• Ensure the office environment is safe, secure, and well-maintained, addressing any facility issues.
• Coordinate internal and external audits related to administrative operations.
• Plan and manage the logistics for company events, meetings, and conferences.
• Develop and deliver training programs for administrative staff to enhance their skills.
• Implement and manage efficient record-keeping and information management systems.
• Serve as a key liaison between management and administrative staff, facilitating clear communication.

Requirements

• A minimum of 7 years of experience in administrative roles, with at least 3 years in a management or supervisory capacity.
• A Bachelor's degree in Business Administration, Management, or a related field is essential.
• Proven track record of managing budgets and controlling expenses effectively.
• Strong leadership and team management skills, with the ability to motivate and develop staff.
• Excellent understanding of office management systems, procurement, and facilities management.
• Proficiency in advanced features of Microsoft Office Suite and familiarity with HR/Payroll systems.
• Exceptional organizational, planning, and problem-solving abilities.
• Strong communication, negotiation, and interpersonal skills.
• Ability to work independently, take initiative, and make sound decisions.
• Demonstrated ability to handle sensitive and confidential information with utmost discretion.

Benefits

• Our client offers an attractive salary package, reflecting the seniority of this role, and a comprehensive benefits plan that includes private medical insurance, a provident fund, and life assurance.
• Generous annual leave and paid sick leave are provided.
• Opportunities for continuous professional development and advancement within the organization are available.
• The role is based in a prestigious Cape Town location, offering a dynamic work environment.
• Exposure to diverse business operations.
• Support for ongoing training and certifications.
• Employee wellness programs are in place.
• A collaborative and professional workplace culture.