Administrative Support Specialist

Placements24; Richards Bay; On-site; ZAR 56,000 - 100,000; Part time

Benefits offered by this job

Flexible part-time schedule

Pro-rata salary

Professional environment

Growth opportunities

Supportive team

Job summary

Placements24 in Richards Bay is seeking an Administrative Support Specialist to manage essential office tasks, including mail handling, reception duties, and general administrative support for the team.

The role requires strong organizational and communication skills, attention to detail, and the ability to multitask in a busy environment. This part-time position offers professional engagement and room for growth in a supportive team.

Qualifications

• Previous administrative support experience.
• Proficiency in Microsoft Office applications.
• Good organizational skills and attention to detail.
• Ability to handle multiple tasks efficiently in a fast-paced environment.
• Strong customer service and communication skills for the Richards Bay location.

Responsibilities

• Manage incoming and outgoing mail and deliveries, ensuring accurate sorting and distribution.
• Maintain office cleanliness and organization, ensuring a professional appearance.
• Assist with basic bookkeeping tasks, including processing invoices and expense reports.
• Schedule appointments and manage the reception area, ensuring a welcoming atmosphere.
• Support staff with administrative tasks such as copying, scanning, and filing documents.
• Handle general inquiries from clients and visitors over the phone and in person.

Skills

Organizational skills

Attention to detail

Customer service

Communication skills

Tools

Microsoft Office

Job description

About the Role

Our client seeks a dedicated Administrative Support Specialist to manage essential office functions in Richards Bay . This role is vital for maintaining operational continuity and providing reliable support to the team. The ideal candidate will be highly organized, efficient, and possess strong interpersonal skills to foster a positive work environment. This part-time position offers a great opportunity to contribute to a key industry player in the KwaZulu-Natal region, balancing work with personal commitments.

Key Responsibilities

• Manage incoming and outgoing mail and deliveries, ensuring accurate sorting and distribution.
• Maintain office cleanliness and organization, ensuring a professional appearance.
• Assist with basic bookkeeping tasks, including processing invoices and expense reports.
• Schedule appointments and manage the reception area, ensuring a welcoming atmosphere.
• Support staff with administrative tasks such as copying, scanning, and filing documents.
• Handle general inquiries from clients and visitors over the phone and in person.

Requirements

• Previous experience in an administrative support role or similar.
• Proficiency in Microsoft Office applications.
• Good organizational skills and attention to detail.
• Ability to handle multiple tasks efficiently in a fast-paced environment.
• Strong customer service and communication skills, required for the Richards Bay location.

Benefits

• Competitive pro-rata salary based on hours worked.
• Flexible part-time work schedule.
• Exposure to diverse administrative tasks within a professional setting.
• Contribution to a friendly and supportive team.
• Opportunity to grow within the administrative field.