Administrative Specialist

Placements24; Mossel Bay; On-site; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Competitive salary

Health insurance

Cross-training and skill development

Friendly workplace

Job summary

Placements24 is seeking a detail-oriented Administrative Specialist to join our Mossel Bay office. This role focuses on keeping daily operations running smoothly, supporting staff, and maintaining efficient office systems through strong organization and proactive problem-solving.

You will manage records, handle correspondence, assist with reports and presentations, coordinate supplies, and ensure a welcoming, well-organized environment for colleagues and visitors in Mossel Bay.

Qualifications

• Strong organizational abilities and meticulous attention to detail.
• Excellent written and verbal communication skills.
• Ability to work collaboratively in an office setting and support staff.

Responsibilities

• Manage office correspondence and general inquiries.
• Maintain and update office records, databases, and filing systems.
• Assist with reports, documents, and presentations preparation.
• Coordinate office supplies, equipment, and inventory management.
• Provide general administrative support to the team and management.
• Keep the office environment organized and presentable for staff and visitors.

Skills

Organizational skills

Attention to detail

Communication skills

Teamwork

Office software proficiency

Job description

About the Role

Our client is looking for a detail-oriented Administrative Specialist to join their team in Mossel Bay . This role is crucial for ensuring the smooth day-to-day operations of the office by managing a variety of administrative tasks. You will be the go-to person for organizational support, providing assistance to staff and maintaining efficient office systems. This position requires strong organizational skills and a proactive approach to problem-solving within a dedicated office environment.

Key Responsibilities

• Manage office correspondence, including sorting mail and handling general inquiries.
• Maintain and update office records, databases, and filing systems accurately.
• Assist with the preparation of reports, documents, and presentations.
• Coordinate office supplies, equipment, and inventory management.
• Provide general administrative support to the team and management.
• Ensure the office environment is organized and presentable for staff and visitors.

Requirements

• Previous experience in an Administrative or office support role.
• Excellent organizational skills and meticulous attention to detail.
• Proficiency in standard office software, including word processing and spreadsheets.
• Strong written and verbal communication skills.
• Ability to work effectively as part of a team in a physical office setting .
• A proactive and resourceful approach to administrative tasks.

Benefits

• Competitive annual salary and potential for performance-based bonuses.
• Opportunity to work in a stable, office-based role in Mossel Bay .
• Access to group health insurance and other standard employee benefits.
• Potential for cross-training and skill development within the department.
• A collaborative and friendly workplace environment.