Administrative Support Specialist

Placements24; Paarl; On-site; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Professional development

Paid time off

Structured office environment

Job summary

Placements24 is seeking an Administrative Support Specialist for our Paarl office in the Western Cape. You will handle a variety of daily tasks to keep the office running smoothly, from filing and data entry to calendar management and document preparation.

Ideal candidates are organized, detail oriented, with strong Microsoft Office skills and excellent communication. This in-office role offers a stable environment and opportunities for professional growth in a poised business setting.

Qualifications

• Experience in Administrative Support or related role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational skills and the ability to prioritize tasks effectively.
• Excellent written and verbal communication abilities.
• A proactive attitude and a keen eye for detail.
• High school diploma or equivalent; further education is beneficial.

Responsibilities

• Manage incoming and outgoing correspondence, including email and phone calls, ensuring prompt responses.
• Organize and maintain filing systems, both physical and electronic, for easy access to information.
• Schedule meetings, appointments, and manage calendars for staff members.
• Prepare documents, reports, and presentations as required.
• Assist with data entry and update relevant databases.
• Provide general office support, including managing supplies and coordinating with vendors.

Skills

Organizational skills

Communication skills

Detail oriented

Time management

Proactive attitude

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

About the Role

Our client is looking for a motivated and detail-oriented Administrative Support Specialist to provide comprehensive assistance within their Paarl office. This role is essential for ensuring the efficient functioning of daily administrative operations, handling a variety of tasks that support the wider team. You will be responsible for managing office communications, maintaining records, and assisting with various projects. This is an excellent opportunity for an organized individual seeking a stable, in-office position where they can contribute to a professional and productive work environment in the heart of the Western Cape's Winelands.

Key Responsibilities

• Manage incoming and outgoing correspondence, including email and phone calls, ensuring prompt responses.
• Organize and maintain filing systems, both physical and electronic, for easy access to information.
• Schedule meetings, appointments, and manage calendars for staff members.
• Prepare documents, reports, and presentations as required.
• Assist with data entry and update relevant databases.
• Provide general office support, including managing supplies and coordinating with vendors.

Requirements

• Previous experience in an Administrative Support or related role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational skills and the ability to prioritize tasks effectively.
• Excellent written and verbal communication abilities.
• A proactive attitude and a keen eye for detail.
• High school diploma or equivalent; further education is beneficial.

Benefits

• Competitive annual salary.
• Comprehensive medical and dental insurance coverage.
• Opportunities for professional development and skill enhancement.
• A structured and supportive office environment.
• Paid time off and public holidays.