Administrative Secretary

Placements24; Paarl; On-site; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Competitive salary

Scenic Paarl location

Full-time employment

Professional development

Collaborative work environment

Job summary

Placements24 in Paarl is seeking an Administrative Secretary to support multiple departments, manage correspondence, scheduling, and records, and ensure smooth office operations. The role requires a proactive, detail-oriented approach and excellent interpersonal skills to contribute to a well-organized office in the Winelands.

You will be responsible for handling communications, scheduling, and filing while assisting various departments.

Qualifications

• Proven experience as an Administrative Secretary or in a similar administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational skills and excellent attention to detail.
• Effective written and verbal communication abilities.
• Ability to multitask and manage time effectively in a busy office setting.

Responsibilities

• Manage all incoming and outgoing correspondence, including emails, phone calls, and mail.
• Schedule appointments, meetings, and manage calendars for staff and management.
• Maintain organized filing systems, both physical and digital, for easy retrieval of information.
• Prepare documents, reports, and presentations as requested.
• Handle general office duties, such as greeting visitors and managing office supplies.
• Provide administrative assistance to various departments as needed.

Skills

Organizational skills

Communication skills

Time management

Tools

Microsoft Office Suite

Job description

About the Role

Our client is seeking a professional and organized Administrative Secretary to join their team in Paarl . This role is essential for providing reliable administrative support, ensuring efficient office operations, and facilitating effective communication within the organization. You will be responsible for managing correspondence, scheduling, record-keeping, and supporting various departmental functions. The ideal candidate is proactive, detail-oriented, and possesses excellent interpersonal skills, contributing to a well-managed and productive office environment in the heart of the Winelands .

Key Responsibilities

• Manage all incoming and outgoing correspondence, including emails, phone calls, and mail.
• Schedule appointments, meetings, and manage calendars for staff and management.
• Maintain organized filing systems, both physical and digital, for easy retrieval of information.
• Prepare documents, reports, and presentations as requested.
• Handle general office duties, such as greeting visitors and managing office supplies.
• Provide administrative assistance to various departments as needed.

Requirements

• Proven experience as an Administrative Secretary or in a similar administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational skills and excellent attention to detail.
• Effective written and verbal communication abilities.
• Ability to multitask and manage time effectively in a busy office setting.

Benefits

• Competitive annual salary.
• Opportunity to work in a scenic location in Paarl .
• Full-time employment with a stable company.
• Professional development and training support.
• A collaborative and friendly work atmosphere.