Senior Administrative Coordinator - Legal Department

Placements24; Stellenbosch; Hybrid; ZAR 420,000 - 560,000; Full time

Benefits offered by this job

Hybrid work arrangement

Health benefits

Professional development and training

Job summary

Placements24 in Stellenbosch, Western Cape, is seeking a Senior Administrative Coordinator to support its busy Legal Department. This hybrid role combines in-office collaboration with remote flexibility, based in Stellenbosch.

You will manage case files, coordinate with attorneys and paralegals, prepare legal documents, and maintain departmental organization while handling confidential information with discretion.

Qualifications

• Minimum 5 years in an administrative role, with at least 2 years supporting a legal department or law firm.
• Experience with legal terminology, document formatting, and court filing procedures is essential.
• Proficiency in Microsoft Office Suite and legal practice management software.
• Excellent written and verbal communication in English; ability to handle confidential information discreetly.

Responsibilities

• Provide comprehensive administrative support to legal professionals, including attorneys and paralegals.
• Manage and organize legal case files, both physical and digital, ensuring up-to-date documentation.
• Coordinate and schedule client meetings, court appearances, and internal meetings.
• Prepare, proofread, and format legal documents, correspondence, and presentations.
• Assist with legal research and discovery processes by gathering and organizing information.
• Handle incoming and outgoing legal correspondence with prompt, professional communication.
• Manage departmental calendars, travel arrangements, and expense reporting.
• Maintain strict confidentiality regarding client information and sensitive matters.
• Liaise with clients, court staff, and other legal professionals as required.

Skills

Organizational skills

Communication

Discretion

Teamwork

Problem solving

Attention to detail

Education

Administration or legal studies qualification

Tools

Microsoft Office Suite

Legal practice management software

Job description

About the Role

Our client, a prominent and reputable law firm, is seeking a highly organized and experienced Senior Administrative Coordinator to support its busy Legal Department. This role, based in the heart of Stellenbosch, Western Cape, offers a hybrid work model, combining the benefits of remote flexibility with essential in-office collaboration. The successful candidate will play a crucial role in managing the administrative workflow of the legal team, ensuring efficiency, accuracy, and confidentiality in all tasks. Responsibilities include managing case files, coordinating with legal professionals, preparing legal documents, and maintaining departmental organization. This is an excellent opportunity for a detail-oriented individual with a strong understanding of administrative best practices to contribute to a respected legal institution. The ideal candidate will be proactive, possess excellent communication skills, and have a demonstrated ability to handle sensitive information within the legal context. The office is conveniently located in Stellenbosch.

Key Responsibilities

• Provide comprehensive administrative support to legal professionals, including attorneys and paralegals.
• Manage and organize legal case files, both physical and digital, ensuring all documentation is up-to-date and accurately filed.
• Coordinate and schedule client meetings, court appearances, and internal departmental discussions.
• Prepare, proofread, and format legal documents, correspondence, and presentations.
• Assist with legal research and discovery processes by gathering and organizing relevant information.
• Handle incoming and outgoing legal correspondence, ensuring prompt and professional communication.
• Manage departmental calendars, travel arrangements, and expense reporting.
• Maintain strict confidentiality regarding client information and sensitive legal matters.
• Liaise with clients, court staff, and other legal professionals as required.
• Contribute to the improvement of administrative processes within the legal department.

Requirements

• Minimum of 5 years of experience in an administrative role, with at least 2 years supporting a legal department or law firm.
• Experience with legal terminology, document formatting, and court filing procedures is essential.
• Excellent organizational skills, with a strong ability to manage multiple tasks and deadlines simultaneously.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and legal practice management software.
• Superior written and verbal communication skills in English.
• Demonstrated ability to handle confidential and sensitive information with discretion.
• Strong interpersonal skills and the ability to work effectively with a team.
• A proactive approach to problem-solving and identifying areas for improvement.
• Adaptability to a hybrid work environment.
• Relevant certification or tertiary qualification in administration or legal studies is advantageous.

Benefits

• Competitive salary commensurate with experience and qualifications.
• Hybrid work arrangement offering flexibility.
• Opportunity to work within a prestigious legal firm in Stellenbosch, Western Cape.
• Comprehensive health and wellness benefits.
• Professional development and training opportunities.Pension fund contributions.