Legal Secretary

Placements24; Upington; On-site; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Medical aid

Provident fund

Professional development

Job summary

Placements24's client, a reputable legal firm in Upington, seeks a diligent Legal Secretary to join the team and support attorneys with admin duties.

Based in the Upington office, the role requires excellent organization, discretion with confidential information, and strong communication. You will manage schedules, prepare documents, handle correspondence, and assist with billing and client intake.

Qualifications

• High school diploma or equivalent; legal secretarial certificate preferred.
• Proven experience as Legal Secretary or similar role in a law firm.
• Proficiency in MS Office and legal practice management software.
• Excellent typing speed and accuracy.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication.
• Ability to handle confidential information discreetly.

Responsibilities

• Manage attorney schedules, book appointments, and coordinate meetings.
• Prepare, format, proofread, and file legal documents and correspondence.
• Handle mail, faxes, and courier services promptly.
• Maintain confidential filing systems (physical and electronic).
• Answer and direct calls, assisting clients professionally.
• Assist with client intake and maintain up-to-date client records.
• Process legal billing, prepare invoices, and track payments.
• Ensure adherence to firm policies and confidentiality standards.
• Provide general administrative support to the legal team.
• Assist with basic legal research and document retrieval as needed.

Skills

Typing speed

Organizational skills

Time management

Attention to detail

Written and verbal communication

Discretion

Teamwork

Education

High school diploma

Legal secretarial certificate

Tools

Microsoft Office

Legal practice management software

Job description

About the Role

Our client, a reputable legal firm situated in Upington, Northern Cape , is seeking a diligent and experienced Legal Secretary to join their professional team. This full-time position is based in the office and is critical for ensuring the smooth and efficient operation of the firm's daily activities. The Legal Secretary will be responsible for providing comprehensive administrative support to attorneys, including managing correspondence, scheduling appointments, maintaining client files, and assisting with the preparation of legal documents. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and a professional and courteous demeanor. You will be a vital link in client communication and essential support for the legal professionals, contributing to the firm's commitment to excellence in Upington . This role offers a stable career opportunity within the legal sector, contributing to a dynamic and respected practice.

Key Responsibilities

• Manage attorney schedules, book appointments, and coordinate meetings and court dates.
• Prepare, format, proofread, and file legal documents, correspondence, and reports.
• Handle incoming and outgoing mail, faxes, and courier services accurately and promptly.
• Maintain organized and confidential physical and electronic filing systems.
• Answer and direct telephone calls, providing professional and helpful assistance to callers.
• Assist with client intake and maintain up-to-date client information.
• Process legal billing, prepare invoices, and track payments.
• Ensure strict adherence to firm policies and confidentiality standards.
• Provide general administrative support to the legal team as required.
• Assist with basic legal research and document retrieval as needed.

Requirements

• High school diploma or equivalent; a certificate in legal secretarial studies is preferred.
• Proven experience working as a Legal Secretary or in a similar administrative capacity within a law firm.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and legal practice management software.
• Excellent typing speed and accuracy are essential.
• Strong organizational, time management, and multitasking abilities.
• Exceptional written and verbal communication skills.
• Meticulous attention to detail and proven proofreading capabilities.
• Ability to handle sensitive and confidential information with discretion.
• Professional, proactive, and reliable work ethic.
• Ability to work effectively both independently and as part of a team.
• Must be available for full-time employment at our Upington office.

Benefits

• Our client offers a competitive salary package, commensurate with experience and qualifications.
• Benefits include medical aid and participation in a provident fund.
• Opportunities for professional development and ongoing training are provided.
• You will work within a professional and supportive atmosphere in Upington .
• This role provides career stability and the chance to be an integral part of a valued legal institution, contributing directly to client success and firm efficiency.