Legal Secretary

Placements24; Paarl; On-site; ZAR 180,000 - 300,000; Full time

Benefits offered by this job

Competitive salary

Paarl location

Medical aid contribution

Provident fund

Professional development

Stable office environment

Job summary

Placements24 is seeking an experienced Legal Secretary to support its legal team in Paarl, Western Cape. This on-site role requires a proactive professional who can manage calendars, documents, and client communication.

You will handle filing, billing, and basic legal research, ensuring accuracy and confidentiality. The ideal candidate brings at least 3 years of legal secretarial experience and strong MS Office skills.

Qualifications

• Minimum 3 years' experience as a Legal Secretary in a law firm or legal department.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Strong typing and familiarity with legal terminology and procedures.
• Excellent organizational and time-management abilities.
• Professional demeanor with strong interpersonal skills.

Responsibilities

• Maintain lawyers' calendars including court dates and meetings.
• Prepare, format, and proofread legal documents and pleadings.
• Handle mail, faxes, and emails with timely distribution.
• Organize physical and electronic client files and firm records.
• Conduct basic legal research and compile information.
• Answer calls, screen callers, and take messages.
• Assist with billing and timekeeping tasks.

Skills

Typing skills

Organizational skills

Communication skills

Interpersonal skills

Education

Matriculation certificate or equivalent

Legal secretarial diploma or certification

Tools

Microsoft Office Suite

Job description

About the Role

Our client is seeking an experienced and efficient Legal Secretary to provide comprehensive administrative and secretarial support to their legal team in Paarl, Western Cape. This role requires an on-site presence and is essential for the smooth day-to-day functioning of the legal department. You will be responsible for managing correspondence, scheduling appointments, preparing legal documents, and maintaining filing systems. The ideal candidate is highly organized, possesses excellent communication skills, and has a proactive approach to supporting legal professionals in a busy office environment.

Key Responsibilities

• Manage and maintain lawyers' calendars, including scheduling appointments, meetings, and court dates.
• Prepare, format, and proofread legal documents, correspondence, and pleadings.
• Handle incoming and outgoing mail, faxes, and emails, ensuring timely distribution.
• Organize and maintain physical and electronic filing systems for client cases and firm records.
• Conduct basic legal research and compile relevant information as requested.
• Answer telephone calls, screen callers, and take messages accurately.
• Assist with billing and timekeeping tasks as required.

Requirements

• Matriculation certificate or equivalent qualification; a legal secretarial diploma or relevant certification is advantageous.
• Minimum of 3 years of experience as a Legal Secretary in a law firm or legal department.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong typing skills and familiarity with legal terminology and procedures.
• Excellent organizational and time management abilities.
• Professional demeanor and strong interpersonal skills for client and colleague interaction.

Benefits

• Competitive salary, commensurate with experience and qualifications.
• Opportunity to work in a well-established legal practice in the picturesque town of Paarl.
• Contribution towards medical aid and a provident fund.
• Exposure to diverse legal work and professional development.
• A stable and supportive office environment.