Corporate Legal Secretary

Placements24; Paarl; On-site; ZAR 180,000 - 320,000; Full time

Benefits offered by this job

Competitive salary

On-site role in Paarl

Professional corporate environment

Growth and skill development

Job summary

Placements24 in Paarl is seeking a meticulous Corporate Legal Secretary to manage legal documents, scheduling, and correspondence for the legal department. This on-site role requires regular attendance and a professional demeanor to support ongoing casework.

The ideal candidate holds a secretarial qualification and has proven experience in a corporate legal setting, with excellent organizational and communication skills and a high attention to detail.

Qualifications

• A relevant secretarial qualification or equivalent experience.
• Proven experience as a legal secretary or legal administrative assistant in a corporate legal department.
• Excellent organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong written and verbal communication skills.
• Attention to detail and accuracy in document preparation and record-keeping.
• Ability to handle multiple tasks and prioritize effectively.
• Discretion and a professional attitude towards confidential matters.

Responsibilities

• Provide comprehensive secretarial and administrative support to the legal team.
• Manage and organize legal documents, files, and correspondence with accuracy.
• Schedule and coordinate meetings, appointments, and court dates.
• Prepare and format legal documents, letters, and other correspondence.
• Maintain the legal department's filing system, both physical and digital.
• Assist with legal research and gather relevant information as directed.
• Handle incoming and outgoing mail and communication.
• Manage the legal team's calendars and travel arrangements.
• Process invoices and manage departmental expenses.
• Ensure confidentiality and discretion in handling sensitive legal information.

Skills

Organizational skills

Time management

Communication

Attention to detail

Education

Secretarial qualification

Tools

Microsoft Office

Job description

About the Role Our client, a well-established corporate entity based in Paarl, Western Cape , is looking for a meticulous and highly organized Corporate Legal Secretary to provide essential administrative and secretarial support to their legal department. This role is integral to the smooth functioning of legal operations, involving the management of legal documentation, correspondence, and the coordination of meetings and appointments. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and a professional demeanor. This position requires regular attendance at the office to ensure efficient support for the legal team and its ongoing casework. The corporate legal secretary will play a vital role in maintaining legal records and facilitating communication.

Key Responsibilities

• Provide comprehensive secretarial and administrative support to the legal team.
• Manage and organize legal documents, files, and correspondence with accuracy.
• Schedule and coordinate meetings, appointments, and court dates.
• Prepare and format legal documents, letters, and other correspondence.
• Maintain the legal department's filing system, both physical and digital.
• Assist with legal research and gather relevant information as directed.
• Handle incoming and outgoing mail and communication.
• Manage the legal team's calendars and travel arrangements.
• Process invoices and manage departmental expenses.
• Ensure confidentiality and discretion in handling sensitive legal information.

Requirements

• A relevant secretarial qualification or equivalent experience.
• Proven experience as a legal secretary or legal administrative assistant, preferably within a corporate legal department.
• Excellent organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong written and verbal communication skills.
• Attention to detail and accuracy in document preparation and record-keeping.
• Ability to handle multiple tasks and prioritize effectively.
• Discretion and a professional attitude towards confidential matters.
• Familiarity with legal terminology and court procedures is an advantage.

Benefits

• Competitive salary and benefits package.
• Opportunity to work within a stable and professional corporate environment.
• Valuable experience in supporting a busy legal department.
• On-site role in the picturesque town of Paarl.
• Potential for growth and skill development within the organization.