Administrative Assistant - Hybrid

Placements24; Paarl; Hybrid; ZAR 120,000 - 180,000; Full time

Benefits offered by this job

Competitive salary

Hybrid work model

Skill development and training

Medical aid and retirement plan

Collaborative team culture

Job summary

Placements24 in Paarl is seeking a versatile Administrative Assistant to support daily operations in a hybrid work setting. You will manage calendars, coordinate meetings, prepare documents, and help with travel arrangements and expense processing.

The role emphasizes strong organizational skills, effective communication, and reliable office management to keep the team productive and the environment well‑structured.

Qualifications

• Proven experience as an Administrative Assistant or in a similar role.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Good communication and interpersonal skills.
• Ability to manage time effectively and prioritize tasks in a hybrid environment.
• High school diploma or equivalent; further administrative qualifications are a plus.

Responsibilities

• Provide administrative support including managing calendars, coordinating meetings, and preparing documents.
• Handle incoming and outgoing correspondence, including emails and phone calls.
• Maintain organized filing systems and ensure accurate record-keeping.
• Assist with travel arrangements and expense report processing.
• Coordinate office supplies and manage inventory.
• Support team members with ad‑hoc administrative tasks as needed.

Skills

Organizational skills

Communication skills

Time management

Microsoft Office

Interpersonal skills

Education

High school diploma or equivalent

Administrative qualifications (plus)

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

About the Role

Our client is seeking a versatile and detail-oriented Administrative Assistant to support their operations in Paarl , offering a hybrid work arrangement. This role is crucial for maintaining the efficient flow of daily administrative tasks, supporting the team with scheduling, record-keeping, and general office management. You will be an integral part of the team, contributing to a productive and well-organized work environment through your reliable support and proactive approach. This hybrid model allows for the best of both worlds, offering in‑office collaboration and remote flexibility, making it an attractive opportunity for motivated individuals seeking a balanced work life.

Key Responsibilities

• Provide administrative support including managing calendars, coordinating meetings, and preparing documents.
• Handle incoming and outgoing correspondence, including emails and phone calls.
• Maintain organized filing systems and ensure accurate record-keeping.
• Assist with travel arrangements and expense report processing.
• Coordinate office supplies and manage inventory.
• Support team members with ad‑hoc administrative tasks as needed.

Requirements

• Proven experience as an Administrative Assistant or in a similar role.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Good communication and interpersonal skills.
• Ability to manage time effectively and prioritize tasks in a hybrid environment.
• High school diploma or equivalent; further administrative qualifications are a plus.

Benefits

• Competitive salary based on experience and performance.
• Hybrid work model providing flexibility and work‑life balance.
• Opportunities for skill development and training.
• Company-sponsored medical aid and retirement savings plan.
• A positive and collaborative team culture.