Administrative Secretary

Placements24; East London; Hybrid; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Provident fund

Paid leave

Professional development opportunities

Collaborative work environment

Job summary

Placements24 is seeking an Administrative Secretary in Queenstown to support operations with organized, professional admin tasks. The role involves handling inquiries, scheduling, and coordinating across departments within a hybrid work setup.

The ideal candidate will have proven secretarial experience, strong MS Office skills, and excellent communication abilities. A high school diploma is required, with professional development and a supportive, collaborative environment offered.

Qualifications

• Proven experience as Administrative Secretary or similar role.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Ability to multitask and prioritize efficiently.

Responsibilities

• Manage calendars, schedule appointments and coordinate meetings.
• Handle correspondence in person, email and phone.
• Prepare documents, reports and presentations with attention to detail.
• Maintain filing systems and databases.
• Provide administrative support to managers and teams as needed.
• Assist with travel arrangements and logistics.

Skills

Microsoft Office

Organizational skills

Time management

Written & verbal communication

Multitasking

Education

High school diploma

Tools

Microsoft Office Suite

Job description

About the Role

Our client is seeking a professional and organized Administrative Secretary to support their operations in Queenstown . This role is crucial for ensuring the smooth execution of administrative tasks, managing communications, and providing support to various departments. You will act as a key point of contact, handling inquiries and managing schedules to maintain efficient workflow. The position offers a hybrid work arrangement, combining the flexibility of remote work with the collaborative benefits of an in-office presence, fostering a balanced and productive work environment.

Key Responsibilities

• Manage calendars, schedule appointments, and coordinate meetings.
• Handle incoming and outgoing correspondence, including emails and phone calls.
• Prepare documents, reports, and presentations with attention to detail.
• Maintain organized filing systems and databases.
• Provide administrative support to managers and team members as needed.
• Assist with travel arrangements and logistics.

Requirements

• Proven experience as an Administrative Secretary or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• Ability to multitask and prioritize tasks effectively.
• High school diploma or equivalent; further qualifications are an advantage.

Benefits

• Competitive salary.
• Hybrid work model offering flexibility.
• Opportunities for professional development.
• A supportive and collaborative work environment.
• Contribution to a provident fund.
• Paid leave and other statutory benefits.