Executive Secretary

Lehigh University; South Africa; Hybrid; ZAR 120,000 - 160,000; Full time

Benefits offered by this job

Competitive salary

Flexible remote work arrangements

Professional development

Supportive team environment

Job summary

Lehigh University seeks an Administrative Secretary to support operations in Queenstown. You will manage executive calendars, handle correspondence, and provide a range of secretarial services to ensure smooth office functioning.

The role requires high organization, strong communication, and professionalism. Ideal candidates will have proven experience in a similar secretarial position, excellent typing skills, and proficiency in MS Office.

Qualifications

• Experience as Administrative Secretary or similar role.
• Proficient typing and MS Office suite.
• Strong organizational and time-management abilities.
• Effective written and verbal communication; able to maintain confidentiality.

Responsibilities

• Manage and maintain executive calendars, schedule meetings, and make appointments.
• Prepare and distribute correspondence, memos, reports, and other documents.
• Handle incoming and outgoing communications, including phone calls and emails.
• Organize and maintain filing systems, ensuring easy information retrieval.
• Coordinate meeting logistics, including room bookings and catering.
• Provide general administrative support to the office team as required.

Skills

Typing

MS Office

Organizational skills

Communication

Confidentiality

Education

High school diploma or equivalent

Secretarial qualifications beneficial

Tools

Microsoft Outlook

Word processing (Word)

Job description

Job Title

Our client is looking for a professional and efficient Administrative Secretary to provide critical support to their operations in Queenstown . This role involves managing correspondence, scheduling appointments, and providing a range of secretarial services to ensure the smooth running of the office. The successful candidate will be highly organized, possess excellent communication skills, and maintain a high level of professionalism in all interactions. This is a great opportunity for an experienced secretary to contribute to a dynamic team.

Key Responsibilities

• Manage and maintain executive calendars, schedule meetings, and make appointments.
• Prepare and distribute correspondence, memos, reports, and other documents.
• Handle incoming and outgoing communications, including phone calls and emails.
• Organize and maintain filing systems, ensuring easy retrieval of information.
• Coordinate meeting logistics, including room bookings and catering.
• Provide general administrative support to the office team as required.

Requirements

• Proven experience as an Administrative Secretary or similar role.
• Excellent typing skills and proficiency in office software (e.g., MS Office Suite).
• Strong organizational and time management capabilities.
• Effective written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information.
• High school diploma or equivalent; further secretarial qualifications are beneficial.

Benefits

• Competitive salary and benefits package.
• Flexible remote working arrangements.
• Opportunities for professional development.
• Supportive team environment.
• Be part of a growing company in Queenstown .