Executive Administrator

Placements24; South Africa; On-site; ZAR 700,000 - 900,000; Full time

Benefits offered by this job

Competitive salary

On-site Queenstown office

Health, dental, and vision insurance

Paid time off and annual leave

Professional development

Job summary

Placements24 is seeking an Executive Administrator to support senior leadership from our Queenstown office. The role demands exceptional organization, discretion, and the ability to manage multiple priorities in a fast-paced environment.

You will handle complex calendars, arrange domestic and international travel, and prepare sensitive communications while coordinating with internal and external stakeholders. A professional demeanor and initiative are essential.

Qualifications

• Minimum of 5 years of experience as an Executive Administrator or similar senior support role.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Exceptional organizational, time-management, and problem-solving skills.
• Superior written and verbal communication with a professional demeanor.
• Demonstrated ability to handle sensitive information with discretion.

Responsibilities

• Manage and prioritize complex executive calendars, ensuring efficient scheduling of meetings and appointments.
• Coordinate domestic and international travel arrangements, including detailed itineraries and logistics.
• Prepare, proofread, and edit sensitive correspondence, reports, and presentations.
• Act as a gatekeeper and liaison, managing communication between executives and internal/external stakeholders.
• Handle confidential information with the utmost discretion and security.
• Organize and maintain executive files, records, and databases.
• Assist with special projects and events as needed.

Skills

Calendar management

Time management

Discretion

Communication

Education

MS Office proficiency

Tools

Outlook

Word

Excel

PowerPoint

Job description

About the Role

Our client is seeking a highly professional and proactive Executive Administrator to provide comprehensive support to senior leadership within their Queenstown office. This critical role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. You will be responsible for managing complex schedules, coordinating high-level meetings, handling confidential information, and facilitating communication across the organization. The ideal candidate will possess a keen eye for detail, outstanding communication skills, and a strong sense of initiative. This is a significant opportunity to play a vital role in the executive office.

Key Responsibilities

• Manage and prioritize complex executive calendars, ensuring efficient scheduling of meetings and appointments.
• Coordinate domestic and international travel arrangements, including detailed itineraries and logistics.
• Prepare, proofread, and edit sensitive correspondence, reports, and presentations.
• Act as a gatekeeper and liaison, managing communication between executives and internal/external stakeholders.
• Handle confidential information with the utmost discretion and security.
• Organize and maintain executive files, records, and databases.
• Assist with special projects and events as needed.

Requirements

• Minimum of 5 years of experience as an Executive Administrator or similar senior support role.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Exceptional organizational, time-management, and problem-solving skills.
• Superior written and verbal communication skills, with a professional demeanor.
• Demonstrated ability to handle sensitive information with discretion and maintain confidentiality.

Benefits

• Highly competitive salary package commensurate with experience.
• Full-time, on-site position based in a professional setting in Queenstown.
• Comprehensive health, dental, and vision insurance coverage.
• Generous paid time off and annual leave.
• Opportunities for professional development and advancement within the executive function.