Administrative Operations Specialist

Core Code io; Barberton; On-site; ZAR 180,000 - 300,000; Full time

Job summary

Core Code io is seeking an Administrative Coordinator to streamline daily operations and support multiple teams. You will manage calendars, organize files, prepare reports, and ensure efficient administrative workflows across departments.

The role requires detail orientation, reliability, and the ability to operate with minimal supervision in a remote-friendly setup. Strong communication skills and proficiency with standard office tools are essential.

Qualifications

• Previous experience in administrative coordination, office administration, operations, executive assistance, or a similar role.
• Experience coordinating schedules, meetings, documents, and administrative processes.
• Strong computer and digital skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong communication and interpersonal skills.
• Ability to work independently and collaborate effectively with remote teams.
• Strong organizational skills and ability to meet deadlines.
• Reliable internet connection and a suitable setup for remote work.
• Professional, proactive, organized, and dependable attitude.
• English proficiency is required if coordinating with English-speaking teams, clients, or stakeholders.

Responsibilities

• Coordinate daily administrative activities and support business operations.
• Manage calendars, meetings, appointments, and schedules.
• Coordinate communication between internal teams and external contacts.
• Organize and maintain digital files, documents, records, and databases.
• Prepare, update, and distribute reports, presentations, spreadsheets, and other documents.
• Monitor administrative tasks, deadlines, and follow-ups to ensure timely completion.
• Assist with onboarding, team coordination, and internal administrative processes.
• Manage routine emails, requests, and inquiries and direct them appropriately.
• Coordinate meetings, calls, events, and other business activities.
• Assist with invoices, expense tracking, purchase requests, and other admin processes when required.
• Maintain accurate records and ensure proper documentation.
• Identify process gaps and recommend improvements to increase efficiency.
• Support managers and team members with operational needs.
• Maintain confidentiality with sensitive information.
• Ensure procedures and policies are followed.

Skills

Excellent verbal and written comms

Strong organizational abilities

Attention to detail

Time management

Multitasking

Problem solving

Google Workspace

Microsoft Office

Tools

Google Workspace

Job description

Core Code io is seeking an Administrative Coordinator to streamline daily operations and support multiple teams. You will manage calendars, organize files, prepare reports, and ensure efficient administrative workflows across departments.

The role requires detail orientation, reliability, and the ability to operate with minimal supervision in a remote-friendly setup. Strong communication skills and proficiency with standard office tools are essential.