Remote Administrative Coordinator

Placements24; Cape Town; Hybrid; ZAR 240,000 - 360,000; Full time

Benefits offered by this job

Competitive salary

Fully remote

Growth opportunities

Health insurance

Collaborative team

Job summary

Placements24 is seeking a detail-oriented Remote Administrative Coordinator to support multiple departments and ensure smooth administrative operations from a remote setting. You will manage scheduling, reporting, and data entry while maintaining accuracy and timeliness across teams.

In this fully remote role, you’ll handle invoices, coordinate virtual meetings, and maintain databases, enabling project teams to stay organized and productive.

Qualifications

• Previous experience in an administrative or coordination role.
• Proficiency with office software (word processing, spreadsheets, presentations).
• Strong communication and organizational skills for remote work.

Responsibilities

• Coordinate and manage remote office operations including scheduling and records.
• Prepare reports, memos, and administrative documents as needed.
• Assist in planning and executing virtual meetings and events.
• Maintain databases and internal systems with accuracy.
• Provide support to team members by handling inquiries and resolving issues promptly.
• Process and reconcile invoices and expense reports for the department.

Skills

Administrative experience

Office software proficiency

Remote communication

Organization and accuracy

Task management

Tools

Office Suite

Spreadsheet tools

Presentation software

PM tools

Job description

Our client is looking for a detail-oriented Remote Administrative Coordinator to support various departments and ensure the efficient flow of administrative operations. This role is critical in maintaining organizational effectiveness by managing daily administrative tasks remotely. The successful candidate will be instrumental in supporting project teams, coordinating departmental activities, and ensuring that all administrative functions are performed accurately and on time. This is an excellent opportunity for a self-motivated individual to contribute to a dynamic team in a supportive, remote-first work environment.

Key Responsibilities

• Coordinate and manage office operations, including scheduling, correspondence, and record-keeping, all remotely.
• Prepare and distribute reports, memos, and other administrative documents as needed.
• Assist in the planning and execution of virtual meetings and events.
• Maintain and update databases, spreadsheets, and other internal systems with accuracy.
• Provide support to team members by handling administrative inquiries and resolving issues promptly.
• Process and reconcile invoices and expense reports for the department.

Requirements

• Previous experience in an administrative or coordination role.
• Strong proficiency with office software, including word processing, spreadsheets, and presentation tools.
• Excellent communication and interpersonal skills, capable of remote interaction.
• High level of organization, accuracy, and attention to detail.
• Ability to manage multiple tasks and deadlines effectively in a remote setting.
• Familiarity with project management tools is a plus.

Benefits

• Competitive annual salary package.
• Fully remote working arrangement, promoting work-life balance.
• Opportunities for professional growth and skill development.
• Health insurance and other employee benefits.
• Collaborative and supportive team environment that values remote contributions.