Administrative Officer

Placements24; Paarl; On-site; ZAR 180,000 - 300,000; Full time

Benefits offered by this job

Medical aid

Retirement fund

Generous annual leave

Job summary

Placements24 is seeking an Administrative Officer for its Paarl operation in the Western Cape. The role focuses on managing central administrative functions, coordinating meetings, and maintaining filing systems to support a busy team.

The ideal candidate will have a Bachelor's degree in Administration or related field and at least 4 years of experience, with strong organizational and communication skills to handle confidential information and assist with onboarding and travel arrangements.

Qualifications

• Bachelor's degree in Administration, Business Management, or related field preferred.
• 4+ years of administrative experience.
• Excellent organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• High attention to detail and accuracy.

Responsibilities

• Oversee and manage daily administrative operations, ensuring efficiency and organization.
• Schedule and coordinate meetings, appointments, and manage executive calendars.
• Prepare, edit, and proofread correspondence, reports, and other documents.
• Maintain organized filing systems, both physical and electronic.
• Manage office supplies and equipment, ensuring adequate stock levels and maintenance.
• Serve as a primary point of contact for internal and external inquiries.
• Assist with travel arrangements and expense processing for team members.
• Support the onboarding process for new employees.
• Handle confidential information with discretion and professionalism.
• Contribute to the improvement of administrative procedures and systems.

Skills

Organizational skills

Calendar management

Communication skills

Microsoft Office

Independent and team work

Problem-solving

Education

Bachelor's degree in Administration or related field

Tools

Microsoft Office Suite

Job description

About the Role

Our client, a leading agricultural enterprise, is seeking a diligent and organized Administrative Officer to manage its central administrative functions in Paarl, Western Cape . This vital role ensures the smooth operation of daily administrative processes, supporting a dedicated team and contributing to the company's overall efficiency. The ideal candidate will be proactive, detail-oriented, and possess strong interpersonal skills. This position offers an excellent opportunity to become an integral part of a respected organization in the heart of the Cape Winelands. You will be responsible for maintaining high standards of administrative support, ensuring all tasks are completed accurately and efficiently in the bustling Paarl area.

Key Responsibilities

• Oversee and manage daily administrative operations, ensuring efficiency and organization.
• Schedule and coordinate meetings, appointments, and manage executive calendars.
• Prepare, edit, and proofread correspondence, reports, and other documents.
• Maintain organized filing systems, both physical and electronic.
• Manage office supplies and equipment, ensuring adequate stock levels and maintenance.
• Serve as a primary point of contact for internal and external inquiries.
• Assist with travel arrangements and expense processing for team members.
• Support the onboarding process for new employees.
• Handle confidential information with discretion and professionalism.
• Contribute to the improvement of administrative procedures and systems.

Requirements

• A Bachelor's degree in Administration, Business Management, or a related field is preferred.
• A minimum of 4 years of experience in an administrative role.
• Excellent organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• High attention to detail and accuracy.
• Ability to work independently and collaboratively within a team.
• Proven problem-solving skills.
• Experience with database management and record keeping is an asset.
• A proactive and reliable work ethic.

Benefits

Our client offers a competitive salary, commensurate with experience and qualifications. Comprehensive medical aid and retirement fund benefits are provided. Opportunities for professional development and further training are available. The company fosters a positive and collaborative work environment. Employees enjoy a generous annual leave allowance and access to company facilities in scenic Paarl . This role offers stability and the chance to grow within a respected agricultural business.