Operations Administrator - Agricultural Sector

Placements24; Paarl; On-site; ZAR 180,000 - 300,000; Full time

Benefits offered by this job

Competitive salary based on experience

Pension fund exposure

Job summary

Placements24 is seeking an Operations Administrator for a prominent agricultural enterprise in Paarl, Western Cape. The role focuses on providing comprehensive administrative support to the farm and operations teams, maintaining accurate crop and production records, and coordinating inventory and logistics to ensure smooth day-to-day activities.

The successful candidate will manage invoices, engage with suppliers, and prepare reports for management while ensuring compliance with safety

Qualifications

• Minimum 3–4 years in an administrative or operational support role.
• Experience in agriculture is advantageous.
• Strong organization and time management, with accuracy in records.
• Proficient in Word, Excel, Outlook; familiarity with inventory tools is a plus.
• Good written and verbal English communication.
• Ability to work independently and as part of a team.
• On-site role in Paarl, Western Cape.

Responsibilities

• Provide administrative support to farm and operations management.
• Maintain records of yields, planting schedules, and harvesting data.
• Manage inventory of supplies, equipment, and produce.
• Coordinate scheduling of farm activities and labor deployment.
• Process invoices, purchase orders, and financial docs.
• Liaise with suppliers and agricultural authorities.
• Prepare operational reports for management.
• Ensure compliance with agricultural regulations and safety standards.
• Assist in coordinating logistics for transport of produce.
• Handle general admin tasks including correspondence.

Skills

Organizational skills

Time management

Written and verbal communication

Attention to detail

Independence

Teamwork

On-site readiness

Tools

Microsoft Office

Farm management software

Job description

About the Role

Our client, a progressive and established agricultural enterprise situated in the fertile region of Paarl, Western Cape , is seeking a diligent and organized Operations Administrator. This role is fundamental to supporting the smooth execution of the company's farming and production activities. The successful candidate will manage a variety of administrative tasks, ensure efficient record-keeping, and facilitate communication between the farm management and operational teams. This is an excellent opportunity for an administrative professional to contribute to a key industry within the picturesque Paarl valley. We are seeking an individual with a strong work ethic and a meticulous approach to tasks, contributing to the operational success in the Western Cape .

Key Responsibilities

• Provide comprehensive administrative support to the farm and operations management team.
• Maintain accurate records of crop yields, planting schedules, and harvesting data.
• Manage inventory of farm supplies, equipment, and produce, ensuring adequate stock levels.
• Coordinate the scheduling of farm activities, including labor deployment and equipment maintenance.
• Process invoices, purchase orders, and other financial documentation related to operations.
• Liaise with suppliers, service providers, and relevant agricultural authorities.
• Prepare operational reports and summaries for management review.
• Ensure compliance with agricultural regulations and safety standards on the farm.
• Assist in the coordination of logistical arrangements for the transportation of produce.
• Handle general administrative duties, including correspondence and filing.

Requirements

• A minimum of 3-4 years of experience in an administrative or operational support role.
• Experience within the agricultural sector or a related industry is highly advantageous.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with inventory or farm management software is a plus.
• Good written and verbal communication skills in English.
• Attention to detail and accuracy in record-keeping.
• Ability to work independently and as part of a team.
• Must be willing to work on-site in Paarl, Western Cape .
• A practical and hands-on approach to administrative tasks in an operational environment.
• Adaptability to seasonal demands of the agricultural calendar.

Benefits

• Competitive salary based on experience.
• Opportunity to work within a dynamic agricultural business.
• Contribution to a pension fund.
• Exposure to the agricultural value chain.
• A stable and supportive work environment.
• Potential for skill development in agricultural administration.
• Scenic work location.