Administrative Officer

Placements24; East London; On-site; ZAR 240,000 - 360,000; Full time

Benefits offered by this job

Medical aid

Retirement benefits

Professional development support

On-site work in East London

Job summary

Placements24 in East London is seeking a proactive Administrative Officer to join our team. The role focuses on robust administrative support to ensure efficient departmental operations, including managing documentation, coordinating schedules, and maintaining organized records.

The successful candidate will demonstrate excellent organizational skills, strong communication abilities, and a commitment to accuracy and efficiency in a professional setting.

Qualifications

• Minimum 4 years of experience in an administrative role or as an Administrative Officer.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management skills with the ability to prioritize tasks.
• Excellent written and verbal communication skills.
• Experience with document management systems and record-keeping best practices.

Responsibilities

• Provide comprehensive administrative support across various departments, managing calendars and scheduling meetings.
• Prepare, review, and distribute internal and external communications, reports, and presentations.
• Maintain organized filing systems, both electronic and physical, for efficient record-keeping.
• Coordinate logistics for departmental activities, including meetings, travel, and events.
• Assist with the processing of invoices, expense claims, and other financial documentation.
• Serve as a key point of contact for inquiries, directing them to the appropriate personnel or resources.

Skills

Organizational skills

Communication skills

Time management

Team collaboration

Tools

Microsoft Office

Document management systems

Job description

About the Role

Our client is looking for a proactive and detail-oriented Administrative Officer to join their team in East London. This role is crucial for ensuring the efficient and effective functioning of departmental operations through robust administrative support. You will be responsible for managing documentation, coordinating schedules, handling correspondence, and maintaining organized records. The successful candidate will possess excellent organizational skills, strong communication abilities, and a commitment to maintaining accuracy and efficiency in a professional setting.

Key Responsibilities

• Provide comprehensive administrative support across various departments, managing calendars and scheduling meetings.
• Prepare, review, and distribute internal and external communications, reports, and presentations.
• Maintain organized filing systems, both electronic and physical, for efficient record-keeping.
• Coordinate logistics for departmental activities, including meetings, travel, and events.
• Assist with the processing of invoices, expense claims, and other financial documentation.
• Serve as a key point of contact for inquiries, directing them to the appropriate personnel or resources.

Requirements

• Minimum of 4 years of experience in an administrative role or as an Administrative Officer.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management skills, with the ability to prioritize tasks effectively.
• Excellent written and verbal communication skills.
• Experience with document management systems and record-keeping best practices.
• Ability to work independently and collaboratively within a team environment.

Benefits

• Competitive salary commensurate with qualifications and experience.
• Full-time, on-site employment opportunity in East London .
• Comprehensive medical aid and retirement benefits.
• Support for professional development and training programs.
• A stable and professional work environment within a reputable organization.